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Job Description & How to Apply Below
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for aSite Activation Specialist with payment experience in Clinical Trialsbased in Canada.
This remote role supports the successful activation of clinical trial sites across Canada, with a particular focus on site payments and country-level startup activities.
You will help coordinate regulatory submissions, essential documents, contracts, budgets, and activation milestones while ensuring projects remain on track.
The role combines operational ownership with close collaboration across sponsors, clinical sites, project teams, and functional stakeholders.
You will contribute to high-quality trial delivery by maintaining accurate documentation, monitoring timelines, and proactively addressing risks or delays.
The position offers exposure to complex clinical development programs within a collaborative, globally connected environment.
You will work within established procedures while bringing strong organization, communication, and problem-solving skills to day-to-day trial startup activities.
This is an opportunity to contribute directly to the efficient delivery of clinical research that can ultimately help bring important therapies to patients.
Accountabilities
Manage country-level site activation activities in accordance with project requirements, applicable regulations, timelines, and standard operating procedures, while maintaining high-quality deliverables.
Track submission and approval milestones in the designated study tracking systems, identify potential delays early, provide clear explanations, and support contingency planning and escalation where required.
Prepare, review, compile, and submit essential document packages and regulatory materials for central and local ethics committees, regulatory authorities, hospitals, and other relevant bodies.
Coordinate ongoing submissions, amendments, periodic notifications, and safety-related submissions in accordance with local requirements and project direction.
Support the end-to-end site activation process and act as a liaison between clinical sites, project teams, country startup advisors, and other functional stakeholders.
Assist with site identification and feasibility activities to support the selection of appropriate clinical trial sites.
Support the preparation, negotiation, quality control, execution, and archival of investigator contracts, clinical trial agreements, budgets, and related documentation, including site payment activities where applicable.
Assist with country template contracts and site-specific agreements, working with internal teams, sponsors, and sites to resolve contractual or budget-related issues.
Monitor project financial aspects, available hours and contracted activities, escalating discrepancies or risks in a timely manner.
Ensure required documentation is accurately filed within the Trial Master File and other designated repositories, including appropriate metadata capture and document archival.
Maintain current training records and ensure compliance with required SOPs, work instructions, timesheets, and other operational procedures.
Provide clear communication to project stakeholders regarding milestones, issues, risks, and required actions, helping maintain alignment throughout site startup.
Requirements
Experience in clinical research, clinical trial startup, site activation, study start-up, regulatory submissions, contracts, budgets, or a closely related clinical operations function.
Demonstrated experience supporting clinical trial site activation activities, preferably within a CRO, pharmaceutical, biotechnology, or related life sciences environment.
Practical experience with clinical trial payments, investigator budgets, site contracts, or related financial processes is important for this position.
Knowledge of Canadian clinical research requirements and experience working with ethics committees, regulatory authorities, healthcare institutions, and clinical trial sites is highly valued.
Experience preparing, reviewing, or managing essential regulatory and site documentation, including submissions, amendments, approvals, contracts, and related correspondence.
Strong organizational and project coordination skills, with the ability to manage multiple deliverables, deadlines, stakeholders, and study requirements simultaneously.
Ability to monitor milestones closely, identify risks or delays proactively, and contribute to practical…
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