HR Systems Coordinator; term

“If you’re organized, detail-oriented and enjoy working with people and systems, we’d love to hear from you. Join Amii’s People & Culture team and help us deliver a smooth HR systems transition and a positive team member experience. I’m looking for someone who is organized, curious, collaborative and comfortable rolling up their sleeves to get things done. If that sounds like you, I’d love to hear from you!”

• Shabeena Habib, VP, People & Culture

One of Canada’s three main institutes for artificial intelligence (AI) and machine learning, our world‑renowned researchers drive fundamental and applied research at the University of Alberta (and other academic institutions), training some of the world’s top scientific talent. Our cross‑functional teams work collaboratively with Alberta‑based businesses and organizations to build AI capacity and translate scientific advancement into industry adoption and economic impact.

The HR Systems Coordinator will provide hands‑on support as Amii transitions its human resources information and payroll processes. Reporting to the Vice President, People and Culture, you will help migrate employee information accurately, securely and on schedule while supporting recruitment, onboarding and other People and Culture priorities as needed.

You will collaborate with People and Culture, Finance, IT, Workplace Services and hiring leaders across Amii. This is a practical, detail‑focused role for someone who enjoys improving how systems and processes work behind the scenes.

• Extract, organize and prepare employee and payroll information for migration.
• Review data for accuracy, completeness, consistency and duplication before it is moved.
• Enter, upload and map employee data and records, then validate them against source information.
• Support system testing across employee profiles, workflows, permissions and reports.
• Maintain migration trackers and documentation and support post‑migration data cleanup and stabilization.

• Coordinate assigned pre‑employment and onboarding activities, documentation and system entries.
• Work with hiring leaders, IT, Workplace Services and People and Culture to support a smooth start for new team members.

• Maintain employee records, templates, trackers and other People and Culture documentation, including routine HRIS updates and basic reporting.
• Document updated processes and create practical guides for the new systems.
• Assist with time‑sensitive projects and operational priorities while keeping the systems transition on track.

• Post‑secondary education in human resources, business administration, office administration or a related field, or an equivalent combination of education and relevant experience.
• Experience supporting HR administration, HRIS data maintenance, recruitment coordination, onboarding or a similar people operations function.
• Experience working with confidential employee information and applying sound judgment when handling sensitive records.
• Strong digital skills, including confidence working with spreadsheets, shared documents and cloud‑based systems.
• Experience with HRIS platforms (e.g., Workday, BambooHR, ADP, SAP, Humi, Payworks or Success Factors is an asset, as is previous involvement in a system implementation or data migration.

• Experience with an HRIS such as BambooHR, Payworks, Workday, ADP, SAP, Humi or Success Factors, or previous involvement in a system implementation or data migration.

• Exceptional attention to detail and a methodical approach to reviewing, entering and validating information.
• Strong organization and…