Head of Integrated Planning

Applied Pharmaceutical Innovation (API) brings life-saving research to the real world by helping life science innovators bridge the gap between academic research and commercial product development. We are driven, compassionate, and laser focused on making a dramatic positive impact with everything we undertake.

When you join API, you are part of a rapidly growing team that is creating collaborative opportunities to commercialize Canadian life sciences discoveries, increasing the amount of commercial research and development in the country, and supporting Alberta as a key pillar in Canada’s life sciences sector.

This is a build role. You will be creating the planning, supply chain, and program costing function from the ground up. You will own integrated demand and capacity planning, GMP materials management and procurement, and end-to-end program cost modeling from R&D through to fill finish - ensuring that every program that moves through our facility is properly resourced, costed, and scheduled.

You will work directly with the Chief Translational Officer, Director of Business Development and VP Technical Operations, and will be a key contributor to the organization's ability to deliver on client commitments and price programs accurately and profitably.

This role carries significant near-term responsibility and is expected to evolve into a senior leadership position as the organization scales.

** Please note this position requires full-time on-site presence.

• Build and own the master production schedule and capacity planning process across preclinical, clinical, and commercial manufacturing suites for both drug substance and sterile fill/finish.
• Develop and maintain a rolling demand forecast informed by client programs, R&D pipeline visibility, and BD inputs.
• Identify capacity constraints, resource bottlenecks, and scheduling conflicts proactively.
• Translate client program timelines into internal resource and material requirements at each stage gate.

• Build and own end-to-end program cost models covering every stage of the development and manufacturing journey:
  • R&D, process development, and scale-up - reagents, consumables, equipment time, scientist and technician time, analytical costs.
  • GMP manufacturing - batch materials, labor, QC testing, facility overhead allocation.
• Develop and maintain a standardized program cost model template used for every bid and every program.
• Track actual costs against estimates at each stage gate; reconcile post-program to build institutional cost knowledge.
• Provide bid inputs for every client proposal: materials costing, labor hours, timeline, capacity check, and fill finish cost estimate.
• Partner with Finance on overhead allocation methodology and COGS reporting; own the operational cost inputs, Finance owns the accounting treatment.
• Build the post-project reconciliation process.
• Flag pricing risk to BD and CEO when program scope assumptions in a bid carry material cost uncertainty.

• Build the critical materials list for all programs.
• Establish and maintain the Approved Supplier List framework in partnership with QA - own the materials strategy, QA owns the qualification decision.
• Own demand-driven procurement planning for GMP raw materials, reagents, excipients, and single-use assemblies.
• Develop inventory management strategy balancing working capital efficiency against supply risk.
• Drive dual-sourcing strategy for critical and single-source materials.
• Manage supplier relationships for critical materials; enlarge qualification and supply risk issues to QA and CTO.
• Interface with shared services for PO processing and vendor payment; shared services executes transactions, does not make GMP supplier decisions.

• Lead materials readiness workstream for facility commissioning and first GMP batch.
• Map supplier qualification timelines against manufacturing readiness milestones
  -identify and close gaps.
• Develop SOPs for planning, scheduling, materials management, and program costing processes.