Event and Marketing Coordinator

Event and Marketing Coordinator

Our client is searching for a responsible and organized Event and Marketing Coordinator to lead member events planning and assist with member communications and marketing, and sponsorship management. A successful candidate will be required to manage projects and events including their budgets and execution. This role will report to the Events Manager.

Your success will be defined by your ability to:

Collaborate with the Communications Team on event themes, design collateral and marketing requirements

Conduct site research and make recommendations on event and meeting locations, and then coordinate with the venue on the room rental, menu, and other requirements

Arrange décor, seating arrangements, and entertainment

Manage staff and volunteers for each event

Create online registration for events through Microsoft Dynamics and assist members with said registration, as well as other general inquiries about events

Create an annual industry partners sponsorship package

Find and develop on-going relationships with sponsors and service partners

Develop a tradeshow package for annual conferences and be able manage tradeshow requirements for up to 50 exhibitors

Create event timelines for on-site teams including the Communications team and all vendors

Ensure the events start on time and stay on schedule with the program by providing backstage support with presenters throughout the events

Act as a point person for all events and be on call to respond and resolve all site issues

Clear up the room and materials at the conclusion of the events

Your strengths include:

Bachelor's Degree in Marketing, Communications, Event Management, or equivalent is required

A minimum of 3 years of direct experience in event management

Ability to take initiative, work in conjunction with other departments; within assigned timeframes and to branding standards

Proficient knowledge of Microsoft 365, specifically Microsoft Dynamics