Marketing Coordinator

Classification :
Full Time, Immediate Hire

Auto Canada
is the largest Canadian owned and publicly traded automotive dealer group operating in Canada and the US. We are innovative, data-driven and our commitment to our Team Members, customers and operational excellence fuels our success.

Our dealership Team Members are at the heart of our success, building long-lasting, trust-based relationships with customers across Canada. Our national network provides opportunities and support to build the career that’s right for you. Working here is fast-paced, non-stop, and a little unpredictable—and we love it.

Auto Canada is looking for a highly organized Project Coordinator! By working alongside Account Managers, Creative, Media, and Web, you’ll turn priorities into clear next steps, ensuring the right people, information, approvals, and deadlines stay connected from intake through completion. This is an operations first role for someone who enjoys bringing order to fast moving work. Your value is in creating clarity, maintaining momentum, identifying risks early, and helping the department deliver stronger work with less rework.

Ultimately, you are the driver that enables the team to move faster and execute better.

• Own day-to-day project coordination - Set up, organize and maintain marketing and creative projects in Click Up, including owners, statuses, deadlines, dependencies, links, files and approvals.
• Validate incoming requests - Review new briefs for required deliverables, specifications, assets, business context, approvers, creative due dates and campaign live dates before work begins.
• Close information gaps - Follow up with Account Management, Media, Web and others when requests are incomplete or decisions are outstanding.
• Keep work moving - Track assignments, handoffs, review stages, revisions and approvals by following up proactively and flagging stalled work before it affects delivery.
• Protect deadline visibility - Monitor timelines and workload, identify risks early and elevate capacity conflicts, shifting scope or approval delays to the Senior Manager.
• Connect the dots between teams - Make sure Media and Web are looped in at the right time to build healthy buffers, so asset deadlines never crash into launch dates.
• Streamline the feedback loop - Help gather and consolidate feedback, confirm decision makers and reduce conflicting revision requests.
• Keep our work visible
  - Maintain Click Up so project status, ownership, next steps, and blockers can be understood instantly, without chasing updates across chats or email.
• Support reporting and planning - Prepare recurring workflow updates and help track intake volume, on-time delivery, bottlenecks, revision rounds, turnaround patterns and recurring process issues.
• Maintain operating documentation - Keep templates, intake forms, checklists, standards, dashboards and process documentation accurate and easy for teams to use.
• Confirm completion
  - Ensure final handoffs, links, approvals and task documentation are captured before work is closed.

• 2-4 years of experience in marketing coordination, project coordination, agency traffic or a similar fast-paced role.
• Strong project management fundamentals and confidence managing many active requests with competing deadlines.
• Hands on experience with Click Up, or a comparable work-management platform. Be comfortable building tasks, maintaining statuses and using dashboards or reports.
• Excellent written communication and follow-up skills, with the confidence to ask clarifying questions and hold team members accountable to deadlines.
• You have an obsession for detail. You can spot the missing link in a creative brief or the conflicting dates on a…