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Job Description & How to Apply Below
The Role
The Leasing Manager is responsible for managing all aspects of the commercial leasing process for the company's retail real estate portfolio, including new site acquisitions, lease renewals, lease negotiations, and broker management. The role serves as the primary liaison between landlords, commercial real estate brokers, internal stakeholders, and legal counsel to ensure that leasing transactions are completed efficiently, commercially, and in accordance with company objectives.
Work Location
Edmonton Corporate Office
About
The Role
The Leasing Manager is responsible for managing all aspects of the commercial leasing process for the company's retail real estate portfolio, including new site acquisitions, lease renewals, lease negotiations, and broker management. The role serves as the primary liaison between landlords, commercial real estate brokers, internal stakeholders, and legal counsel to ensure that leasing transactions are completed efficiently, commercially, and in accordance with company objectives.
Responsibilities
Portfolio Management
Manage an assigned portfolio of retail locations and maintain responsibility for all upcoming lease renewals and critical lease events.
Develop and maintain a comprehensive renewal schedule, ensuring negotiations commence well in advance of lease expiry dates.
Monitor lease option dates, notice periods, landlord obligations, and other critical milestones.
Prioritize leasing activities based on operational requirements, business strategy, and financial impact.
Maintain accurate lease status reports and provide regular updates to management.
Lease Renewals
Lead all lease renewal negotiations with landlords.
Analyze existing lease economics and identify opportunities to improve lease
terms.
Prepare negotiation strategies supported by financial and market analysis.
Escalate significant business risks or commercial issues to senior leadership.
New Site Leasing
Manage the leasing process for new retail locations from initial site identification through execution of the final lease.
Retain, direct, and manage external commercial real estate brokers.
Clearly communicate site selection criteria and market objectives to brokerage partners.
Review potential opportunities and coordinate internal approval processes.
Negotiate Letters of Intent (LOIs) directly with landlords or through brokers.
Coordinate execution of binding lease documentation following approved LOIs.
Ensure all internal approvals are obtained before lease execution.
Broker Management
Select and retain qualified commercial real estate brokers.
Build productive relationships with brokerage firms across operating markets.
Establish leasing priorities and performance expectations.
Monitor broker performance and market coverage.
Ensure brokers actively pursue opportunities aligned with corporate growth strategies.
Coordinate broker activities to avoid duplication and maximize market intelligence.
Market Analysis
Conduct detailed market rent analysis for all proposed lease transactions.
Research comparable lease transactions, competing retail developments, and current market conditions.
Prepare comprehensive market reports supporting lease recommendations.
Analyze:
Market rental rates
Vacancy trends
Comparable retail transactions
Demographic information
Competitive positioning
Occupancy costs
Demonstrate whether proposed lease economics are consistent with market conditions and provide recommendations supported by data.
Present findings clearly to senior leadership.
Lease Administration & Transaction Management
Manage lease transactions from Letter of Intent through lease execution.
Coordinate with:
Legal counsel
Construction
Operations
Finance
Executive leadership
Leasing Assistant
Ensure all required documentation is complete and properly approved.
Track transaction progress throughout each stage of the leasing process.
Maintain organized electronic and physical lease files.
Ensure executed lease documents are accurately recorded within corporate systems.
Cross-Functional Collaboration
Construction regarding project feasibility, timing, landlord work, and tenant improvements.
Finance regarding budgeting, financial analysis, and lease…
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