Property Administrator

Dream is looking for a Property Administrator! (Industrial)   We are always looking for the best and brightest to join our thriving community. Dream’s Property Management team is currently looking for a Property Administrator!
This role will require a strong administrator experienced in anticipating the needs of tenants, building relationships and with a keen attention to detail.
Who are you?
We like that you are a team player who is eager to learn and take on challenging responsibilities. You care about your work and delivering high-quality results. You’re known for maintaining a positive, calm attitude even during crunch time. You like to move as fast as we do and have fun in the process. You don’t hesitate to go above and beyond to help the team and your colleagues enjoy working with you.
What will you do?
Below are some of the primary responsibilities you will be taking on in this role. There will be more, but we can discuss those in person.
Establish and maintain a professional working relationship with tenants and address their concerns in a timely and efficient manner
Responsible for monthly rent collection and collection of arrears; increase and track EFT participation
Processing tenant charge-backs invoices; tenant refunds and tenant allowances
Prepare and present weekly and monthly A/R reports and prepare late payment notices and tenant statement of accounts
Prepare tenant welcome packages
Assist with opening and closing of utility accounts
Set up and maintenance of tenant accounts and contracts within Dream portals and files
Prepare monthly rent roll reconciliation; rental advice notices; tenant letter/memos and assist the accounting team with the preparation of annual year end packages
A/P: handle creation, application, and process purchase orders; reconcile open PO report; review and processing of invoices
Administer and update the tenant contact list and property file
Receive and prepare mail and courier packages; prepare boardrooms for meeting; greet visitors and monitor reception phone line
Responsible for the collection of maintenance of tenant/contractor insurance certificates and
Participate in a least one annual selected community involvement initiatives with your team and tenant events
What type of experience should you have?
These are some of the things we would like you to bring to the table:
At least 1 year of experience with a real estate management financial system
Intermediate to advanced proficiency with Microsoft Office, especially Excel and Word.
Strong interpersonal skills, and communication with customers/tenants, both verbally and in writing
Highly skilled at multi-tasking and identifying priorities.
Experience using Property Management Software. JD Edwards or YARDI is a bonus
Basic understanding of accounting and lease/CAM interpretation.
Real estate industry experience.
Post‑secondary education in Accounting or Property & Building Administration
Who are we?
Dream Unlimited is an award‑winning Canadian real estate investment, development and management company with approximately $28 billion of assets under management in North America and Europe. Our scope of business includes asset management and management services for both publicly listed real estate as well as private capital.
Dream has grown substantially since its formation in 1996, becoming one of Canada’s leading real estate companies with a diverse workforce in North America and Europe. We are one of Canada’s largest developers, building communities for people to live in; developing land, homes, condominiums, retail centers and renewable power projects. We also build communities to work in, bringing office, industrial and retail spaces to life.

We invest in and manage properties, enriching them for the people who work…