Office Administrator; CS

Positio

Title:

Office Administrator (CS26-153)

Location: Edwardsville, IL

Apply Before: 01082

FLSA: Determined by Position

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Administrator (CS26-153). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University’s presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

• Provide administrative, organizational, and office support to the Chairs of Accounting and CMIS, as well as approximately 24 full‑time faculty and varying part‑time faculty.
• Reduce inquiries to the Chairs by using thorough knowledge of the University and School of Business to assist and answer questions from students, prospective students, faculty, staff, and the public.
• Create and maintain documents containing confidential and sensitive information, and draft correspondence, memos, and reports representing the Chairs and faculty.
• Establish and maintain confidential records and files, and coordinate updates to department websites, bulletin boards, and brochures.
• Conduct research and analysis for projects assigned by the Chairs and faculty.
• Maintain inventory control records and conduct periodic physical checks.
• Plan, organize, assign, and review the work of support student workers and GA’s, and coordinate the hiring, training, and evaluation of department support students.
• Prepare faculty travel and expense reimbursement documents and coordinate logistical arrangements for conferences and meetings.
• Manage and update the Chairs’ calendars with reminders of upcoming engagements.

• Four (4) years (48 months) of work experience comparable to the third level of this series.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

• Knowledge of administrative procedures and systems including word processing, file and records management, and general office procedures and terminology.
• Knowledge of customer and personal service principles, including needs assessment, meeting quality standards, and evaluating customer satisfaction.
• Knowledge of English language structure and content, including spelling, composition rules, and grammar.
• Knowledge of computers and computer systems (hardware and software) for data entry and information processing.
• Skill in material resources management, including obtaining and appropriately using equipment, facilities, and materials.
• Skill in decision‑making by weighing costs and benefits and choosing the most appropriate action.
• Skill in effective communication.
• Ability to understand written sentences and paragraphs in work‑related documents.
• Ability to organize or arrange items according to specific rules or patterns (numbers, letters, words, pictures, or operations).
• Ability to apply general rules to specific problems to reach sensible conclusions.
• Ability to combine pieces of information to form general rules or conclusions.
• Ability to select appropriate mathematical methods or formulas to solve problems.
• Ability to provide guidance and direction to subordinates.
• Professional, business, or industry experience preferred.

Southern Illinois University Edwardsville is an equal opportunity employer and thus prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran's status. We value your interest and look forward to reviewing your application. For questions or more information, please email career info.