Office Administrator; CS

Position: Office Administrator (CS26-145)

Position Title: Office Administrator (CS26-145)

Location: Edwardsville, IL

Apply Before: 01077

FLSA: Determined by Position

Description

Office Administrator (CS26-145)

Overview

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, Southern Illinois University Edwardsville (SIUE) invites applications for the position of Office Administrator (CS26-145). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Why

SIUE?

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. A study by SIUE School of Business faculty shows the University has a $1.3 billion annual economic impact on the region. Each year, the University's presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

What

You Will Do

• Oversee administrative needs and serve as the primary administrative liaison of the Associate Dean and assigned School of Nursing faculty.
• Triage complex inquiries from faculty and students regarding policies, procedures, and program requirements.
• Implement Nurse Anesthesia admissions and data reporting in collaboration with Director and other staff.
• Provide administrative support for CCNE accreditation and maintain confidential reports for the Associate Dean.
• Communicate concerns originating in the Associate Dean's office related to faculty, students, and other school matters.
• Collaborate with Associate and Assistant Deans and Chairs to prepare and distribute academic scheduling grids for courses, faculty assignments, classrooms, and clinical sites. Enter course requests in CPI.
• Schedule and assist with coordination of CRNA program events and workshops in partnership with the Event/Alumni/Development Associate.
• Coordinate travel arrangements and maintain/reconcile department purchases via p‑card.
• Prepare and process financial forms for the School of Nursing and serve as backup for front desk and Office Support staff during absences or high‑volume periods.

Minimum Acceptable Qualifications

High school diploma or equivalent.

Any one of the following from the categories below:

• Four (4) years (48 months) of work experience comparable to the third level of this series.
• Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications

• Knowledge of University and School of Nursing administrative policies, academic procedures, undergraduate and graduate program operations.
• Specialized academic and clinical management databases such as EXXAT.
• Event organization, budget tracking, data management.
• Principles of leadership, supervision, and effective office management.

Supplemental Information Civil Service Information

Civil Service Application - FAQs

Application Instructions

How to Apply

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Illinois Residency Requirement

Pursuant to the State Universities Civil Service System, candidates must be a current Illinois resident.

Classification

State Universities Civil Service System Classification Number: 3253 - SUCSS Classification Title. For more information on Civil Service classifications, please visit the State Universities Civil Service System website at: https://(Use the "Apply for this Job" box below). .

Veterans

Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application. The required proof of eligibility includes, at a minimum, a copy of the veteran's DD214/DD215 form (Department of Defense), NGB
22 form (National Guard), or Discharge Orders or DD256 Discharge Certificate (Reserves). For help in determining the appropriate proof of eligibility to submit, please refer to the Guide for Veteran Document Verification.

Pre‑Employment Screening

All external candidates who receive a job offer will be required to undergo…