Admissions and Records Officer; CS

Admissions and Records Officer (CS26-149)

Apply for the Admissions and Records Officer (CS26-149) role at Southern Illinois University Edwardsville.

Base Pay Range
: $46,000.00/yr - $50,000.00/yr

To build on a strong foundation of achievement and contribute to the realization of its ambitious institutional goals, SIUE invites applications for the position of Admissions and Records Officer (CS26-149). As a premier metropolitan university, SIUE is committed to advancing social and economic mobility while shaping the workforce of the future. Grounded in a comprehensive, broad-based education and enriched by hands‑on research opportunities, SIUE equips its students with the knowledge and skills needed to succeed in a global marketplace and positively impact their communities.

Employing more than 2,400 faculty and staff members, SIUE is one of the largest employers in the Metropolitan St. Louis area. SIUE’s presence generates almost 9,000 additional jobs and more than $250 million in labor income for the area.

• Serve as a professional admissions officer for domestic graduate, international graduate, and international undergraduate applicants.
• Verify, interpret, review, and evaluate applications and required documentation for University admission and specific program criteria.
• Counsel and advise applicants, staff, and parents on admission requirements, criteria, financial calculations, eligibility, policies, and procedures.
• Function as a Designated School Official and evaluate international educational systems, analyze course content, calculate GPAs, and interpret international credentials.
• Compose written materials and conduct extensive correspondence with applicants about requirements and application status.
• Enter, review, interpret, update, and retrieve data in Banner, Slate, document imaging, and related systems.
• Participate in team projects and perform additional duties supporting the department’s mission to ensure efficient and accurate admission decisions.

• High school diploma or equivalent.
• Any combination totaling three (3) years (36 months) from the following categories:

• Course work in any discipline as measured by the conversion table below:
  • 30 semester hours equals one (1) year (12 months)
  • 60 semester hours or an Associate’s Degree equals eighteen (18) months
  • 90 semester hours equals two (2) years (24 months)
  • 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)
• Work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Baccalaureate degree and two years of related student records analysis work, records management work, or collegiate admissions work, one year of which must have been in the supervision of such work or at a comparable level of responsibility. Knowledge of University policies and procedures for the admission of graduate and international students. Self‑motivated, detail‑oriented, reliable team member, possessing customer service skills, able to meet deadlines, good oral and written skills, extensive research capabilities, and intermediate technical computer capabilities.

Ability to serve as a Designated School Official (DSO) as outlined by the U.S. Department of Homeland Security.

Civil Service Information: Civil Service Application - FAQs.
Application Instructions: How to Apply - Step by Step.
Illinois Residency Requirement: Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date. Proof of a valid Illinois Driver’s License or state of Illinois  required.
Classification: State Universities Civil Service System Classification Number: 2756 – SUCSS Classification Title.
Veterans: Veterans who qualify for preference must provide proof of eligibility within ten (10) working days of submitting an application.
Pre‑Employment Screening: All external candidates who receive a job offer will be required to undergo pre‑employment screening including a criminal background check and other applicable checks.
Work Authorization Information: SIUE will only employ those who are legally authorized to work in the United States; visa sponsorship not provided.
Accommodation: For applicants unable to use the online application system, contact 618‑650‑2190 or career info.

Southern Illinois University Edwardsville is an equal opportunity employer and prohibits discrimination against employees, applicants for employment and students on the basis of age, color, disability, marital status, national origin, race, religion, sex, sexual orientation, or veteran’s status.

• Entry level

• Full‑time

• Management and Manufacturing
• Higher Education