Wedding Coordinator

At VIVÂMEE Hospitality we believe our teammates are the most important investment we can ever make. Benefits of this role include: career advancement opportunities, a positive/growth mindset work culture, free golf, health benefits, 401K, company purchased life‑insurance, discounts on VIVÂMEE resort stays, merchandise, and meals. MOST IMPORTANTLY, we offer a community of teammates just like you. We seek to only attract: positive, driven, and caring teammates who already live by their own code of standards in alignment with our VIVÂMEE Virtues.

We believe this positive culture is the greatest benefit our team can offer to new teammates. You will be welcomed here!

The Venue Coordinator is a pivotal role that will be responsible for delivering the quality, exceptional service, and profitability of Renault Winery Resort’s premium catering business. As a member of Renault’s leadership team, the Venue Coordinator will lead all aspects of event planning and execution from Sales transition to the post‑event follow up, including but not limited to, attending tasting events, selling event enhancements, conducting detail meetings, client and vendor correspondence, compiling and generating BEOs, communicating all event needs to the appropriate departments.

In addition, the Venue Coordinator will oversee the set up and operations of all assigned events on property, careful facilities management and maintenance, consistent inventory management, and supporting FOH training and mentoring efforts. The Venue Coordinator will be relied upon to model our core value of servant leadership and to teach the VIVÂMEE Virtues of Joy, Humility, and Ministry. This role will have a prominent leadership role within Renault and will have opportunities to participate in training at other VIVÂMEE properties as required.

• Possess exceptional attention to detail and an eye for design.
• Manage all weddings onsite at Renault from after the booking phase is complete by the Wedding Sales Team to the full day of wedding execution.
• Be onsite for all weddings you are responsible for managing from start to finish, acting as the lead for the wedding, overseeing that the couples’ vision and wishes are executed at a high level.
• Answer all questions from couples leading up to their wedding date via email, including but not limited to, vendor recommendations, hotel room blocks, onsite amenities, etc.
• Coordinate all details leading up to and including the day of event including planning of wedding timeline, vendor load‑in/out and vendor requirements (table needs, vendor meals etc.), floor plan creation, final menu adjustments and enhancements, ceremony details and more.
• Host planning meeting with the couple to review overall wedding vision and select package upgrades.
• Host final walk‑through and planning meeting with couples 60 days out from wedding date to review and confirm all final wedding details.
• Lead and inspect the establishment of new catering design standards in the presentation of all food, decor, and signage. It must be set up in a way that exceeds the design aesthetic expectations of our guests and at a level that establishes VIVÂMEE as the premier wedding event destination professional organization.
• Build rapport and establish trust with clients and guests; ensure clients and guests feel welcome and are given prompt, friendly, and courteous service.
• Model and communicate the VIVÂMEE Mission, Virtues and Values.
• Follow up with any client or guest complaints and ensure full resolution.
• Solicit and review client, guest and manager feedback.
• Stay current on all wedding and event trends to remain competitive within the event industry and ensure continuous improvement.
• Ensure events are executed at the highest standards set by protocol.
• Ensure that safety and security procedures are followed.
• Works as a strong team with the Sales Managers to ensure a smooth transition and planning process for all couples booking at Renault.
• Schedule and confirm selections for all wedding tasting events with Director of Catering Operations, Assistant Director of Catering Operations and Executive Chef…