HR Specialist

Project description

The HR Admin & Payroll Specialist will manage the full employee lifecycle from onboarding to offboarding and play a critical role in ensuring compliance with local labour legislation and effective collaboration with employee representative bodies, including the Works Council. This role requires a strong understanding of labour relations, local HR policies, and immigration regulations, particularly within the Netherlands legal context. You will report directly to the Admin and Payroll Lead and act as a key HR Operations contact for the Netherlands location.

You will support regional HR strategies while ensuring consistent and legally sound operational practices locally. This position is offered as a fixed-term contract for a duration of 8 months to provide coverage during a period of maternity leave. An extension of the contract may be considered at a later stage, subject to business needs and mutual agreement.

• HR Admin & Payroll Operations:
  
  - Administer payroll inputs and ensure accuracy of payroll records in close collaboration with the external payroll provider and local finance team.
  
  - Act as the local coordinator for payroll-related queries, employee data management, and statutory documentation.
  
  - Responsibility in managing vendor relations (insurances, broker, payroll provider).
  
  - Maintain records and produce necessary reports as role requires.
  
  - Oversee HR invoice processing for the location.
  
  - Oversee in partnership with the TAM SSC the delivery of location specific transactional activities:
  
  - Onboarding process (onboarding employees, Personal Data collection for payroll).
  
  - Mandatory Training, Probationary period closures, Mood Monitoring.
  
  - Absence Management withing TRM & HR systems incl. involvement of Company Doctor (Reporting of Annual Leave, Sickness absence, other leave).
  
  - Employee lifecycle admin (contract amendments; merit and bonus letters/memos, etc.).
  
  - Exit process (Exit confirmations & Offboarding meetings).
  
  - Maintaining personal data records including electronic employee files.
  
  - Advise managers on the terms and conditions of employment and share best practice with them.
  
  - Be proactive in continuous improvement activities to ensure that processes are standardised, simplified and automated.
  
  - Develop HR policy and procedures to drive performance and mitigate disputes.
  
  - Provide strategic advice on current and existing benefits for employees and managers.
  
  - Drive alignment between HR strategy and business goals.
  
  - Continuously monitor and review HR policies and processes and implement changes where necessary.
  
  - Participate in the implementation of specific projects, procedures and guidelines to help align the workforce with the strategic goals of the organisation.
  
  - Supports the HRBP in communicating organizational culture to employees: onboarding, townhalls, corporate events etc.
  
  - Assesses employee attitudes and tracks trends in employee behaviors:
  Global Engagement survey; team satisfaction survey, team climate & selective mood monitoring 1-1 meetings (by delivery managers' request). Labour Relations & Compliance:
  
  - Collaborate with the local HRBP on labor relations matters, offering support to help ensure compliance with employment legislation and regulatory standards.
  
  - Assist the local HRBP in organising and facilitating consultations with the Works Council regarding organisational changes, policy rollouts, and employment-related issues—ensuring legal requirements are fulfilled and promoting a transparent, cooperative working environment.
  
  - Advise managers and employees on labour law, internal policies, terms of employment, and best practices.
  
  - Maintain up-to-date knowledge of changes in labour law, Work Council mandates, and assess implications for the business.
  
  - Relocation:
  Assist in application of the 30% ruling application for expats.

• Professional Experience
• A University degree or professional level, or the equivalent level of attainment gained through 2-5 years of professional experience.
• Experience in labour relations and collaboration with Works Councils is a benefit.
• Strong knowledge of Dutch labour law and HR compliance. In-depth knowledge of HR & Payroll admin processes, practices, and principles.
• A working knowledge of IT/HR systems and MS Office (very good Excel skills).
• Experience in working for a multi-cultural international company.
• Core Competencies
• Fluency in Dutch (C1) and English (C1) is a key requirement
• A 'can do' pro-active, solutions-oriented attitude and work ethic
• A resourceful and relentless drive to make things happen, to improve performance and deliver outstanding results through new, innovative, and more effective ways of working
• A talent for simplifying, automating, and standardising processes, to build improved employee experience
• Excellent organizational and time management skills
• A talent for numbers, analytics, financial reporting, and attention to detail and accuracy
• Excellent interpersonal, communication, and presentation skills
• A…