Finance Specialist

This recruitment may close before the deadline listed above or upon receipt of the first 100 applications, whichever comes first.

Under general direction, performs a variety of complex technical and administrative accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, and payroll; and balances and maintains manual and computerized accounting and financial records; and performs related work as required.

Receives general direction from assigned supervisory or management personnel. Exercises no direct supervision over staff.

This fully qualified journey-level classification performs the full range of duties as assigned, works independently, and exercises judgement and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a variety of administrative and technical account support duties related to utility billing, accounts payable, and payroll including posting, balancing, adjusting, and maintaining manual and computerized account and financial records according to established policies and procedures.
• Verifies, posts, and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generates reports and balances them appropriately.
• Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.
• Participates in the assignment of appropriate billing rates for utility and other municipal services; adjusts and makes corrections on accounts as required; provides support for the lower-level staff.
• Receives, reviews, verifies, and processes time recording documents to prepare payroll for City employees; audits such documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records.
• Processes, calculates, and maintains records of a variety of payroll actions; maintains employee records for voluntary and non-voluntary deductions; prepares payroll warrants and wire transfers; prepares reports and payments for various tax, financial, and insurance organizations.
• Processes and maintains a wide variety of documents associated with employee payroll including withholding forms, plan participation forms, court orders, etc.; enters timesheet data into software programs; identifies problems or issues and resolves with employee or supervisor as necessary.
• Interprets, applies, explains, and ensures compliance with provisions of collective bargaining contracts and personnel rules as they apply to payroll and a wide variety of paid and unpaid leave usage; suggests contract and rule changes to improve payroll and time reporting.
• Applies and ensures compliance with applicable tax laws and rulings regarding the employee benefits program and earnings.
• Receives and verifies timesheets; checks for available sick leave and vacation days and other types of available leave days and inputs into payroll system; advises supervisors and employees on requirements of union…