Staff Accountant II

Position Overview

Position Title: Staff Accountant II

Department: Accounting

Reports to: Controller

Classification: Salary (Exempt)

Work Location: On Campus

This position demands a high degree of accuracy and timeliness. A staff accountant must be able to work independently to determine financial reporting accuracy for monthly financial reporting processes, federal and state regulation reporting, and annual independent audits. A strong understanding of the GAAP requirements is required and be able to properly apply them to daily processes completed by the accounting department.

• Regularly audit student documentation in the student information system.
• Reconcile bank accounts monthly.
• Post and reconcile payroll entries bi-weekly.
• Review and post end-of-month journal entries (depreciation, accruals, etc.).
• Become knowledgeable of all industry-related regulations related to Agency Funding, Title IV refunds, and student stipends; utilize and apply accounting knowledge and training to identify the proper treatment of funds and accounting entries.
• Reconcile all balance sheet accounts as assigned in a timely manner (monthly).
• Review and analyze programmatic PNLs monthly.
• Review A/R Aging for past‑due account balances; conduct an account audit and take necessary action for prompt resolution, including submission for the collection process (weekly).
• Coordinate collection campaigns for past‑due accounts of inactive WT students.
• Clear Title IV stale‑dated stipend checks according to Department of Ed regulations (weekly).
• Independent reconciliation of all petty cash funds quarterly.
• Help the Controller with end‑of‑month closing by transferring/posting data from the student information system to the accounting system.
• Ensure that all charges, scholarships, Title IV funds, and other adjustments are posted timely and correctly to student ledgers.
• Ensure that Student Accounts Representatives keep up with the collection of student payments on a weekly basis, submitting reports weekly to designated recipients.
• Ensure accurate daily reconciliation and timely submission of Student Accounts activity packets to the Accounting Clerk.
• Maintain and populate programmatic/departmental budget reports quarterly.
• Maintain and update fixed assets list.
• Cross‑train in various accounting department tasks.
• Maintain well‑organized files and records.
• Participate in audits (TWC, Financial Aid, Annual, etc.) as needed.
• Cooperate with other departments when necessary to complete all assigned tasks.
• Perform other work‑related assignments as needed.
• Trucking industry responsibilities and functions (IFTA filing, heavy highway tax filing, fixed‑asset records, A/R, A/P, balance‑sheet reconciliations, etc.).

Education, Experience, and Other Requirements:

• Bachelor's degree in accounting or related field or equivalent combination of education and experience.
• Three years of experience in bookkeeping or accounting in a corporate environment or a mid‑size to large organization preferred.
• Demonstrated knowledge of balance‑sheet reconciliations, regulating agency reporting, and participation in annual audits.
• Travel between campuses or to other locations as required.
• Must be able to work flexible hours, with a minimum of two split‑shift workdays each week.
• Must have a valid driver’s license and minimum legal insurance coverage on a personal vehicle.
• To telework, the employee is responsible for ensuring to have the needed equipment and technology to perform the essential job functions (i.e., cell phone, internet).

Knowledge, Skills, and Abilities

Required:

• Ability to read, write, speak, and understand English fluently.
• Strong verbal and written communication skills.
• Strong analytical, organizational, interpersonal, and problem‑solving skills.
• Ability to evaluate objectively, fairly, and consistently.
• Customer‑service oriented.
• Creative and self‑motivated.
• Proficient in computer skills, including Microsoft Office products (Word, Excel, Outlook).
• Ability to meet deadlines.
• Ability to operate a computer and other normal office equipment.
• Personal cell phone to use with MFA.
• Knowledge of the trucking industry is preferred.
• Ability and willingness to comply with school…