Internal ) Budget & Finance Department - Accounting Specialist, Senior

* This posting is for current El Paso County employees ONLY*

Associates Certificate or equivalent and four (4) years of experience in bookkeeping or accounting, to include two (2) years clerical type work in an office environment with cash handling experience; with one (1) year of developmental supervisory or managerial experience.

Or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities

May require Deputy Clerk deputizing; may require AOP certification;

In order to access the County’s network and systems, a personal mobile smart device is required by the hire start date.

Responsible for the effectiveness of daily functions; plans and coordinates the screening operation of the section: distributes the workload in methods to expedite and meet deadlines;

As directed supervises department employees, including assigning and reviewing work, training, providing input on performance evaluations, and making recommendations on hiring, terminating, and disciplining personnel;

Motivates and works with employees to correct deficiencies;

Assists with managing the career development and performance of staff assigned;

Meets with management staff to identify and resolve problems;

Assigns projects and programmatic areas of responsibility; and reviews and evaluates work methods and procedures;

Performs routine clerical and administrative accounting functions that require application of basic standard bookkeeping and accounting theories, principles and techniques, and require the appropriate skill levels including basic skill levels in computer, analytical and communication skills;

Posts accounting documents including payables, journal vouchers, electronic transfers and other documents; ensures documents are complete and have proper approval;

Processes bills for payment; verifies approvals, past due balances, costs, fluctuations, and distribution of payments; resolves payment disputes;

Prepares, updates, and maintains spreadsheets for interface; ensures accuracy of pertinent and account information;

Reconciles simple bank statements, ledger balances and other accounting transactions; maintains a filing system of canceled checks, bank statements and other documentation; monitors funds or line-item budget balances and expenditures to ensure budget does not exceed budgeted line items;

Prepares periodic reports reflecting receipts, disbursements, ledger balances and other accounting transactions; collects, analyzes and summarizes accounting information;

Audits and prepares reports;

Maintains purchase order and invoice filing systems; as directed maintains filing systems for contracts;

Responds to vendor and other inquiries via phone, e-mail or in-person;

Reviews, researches, and reconciles vendor statements to determine account status; processes payments as needed;

Performs special projects; responds to open records requests;

Maintains a log for checks returned by mail; corrects files accordingly;

Re-verifies data entry postings for accuracy;

Researches accounts for discrepancies;

May assist in the development and improvement of department procedures;

Attends and participates in meetings, training and information sessions;

Accepts receipts and cash delivered by armored car from satellite offices; provides distribution to appropriate personnel;

Verifies the balancing of daily receipts to cash; verifies credit card receipts to credit card batch summary totals; compiles daily receipts for all County offices and contracted offices; reconciles daily receipts and total cash to a summary report;

Prepares daily deposits for satellite…