Administrative Assistant – Physical Plant

under general supervision, provide administrative support in an office environment with a variety of moderate to complex tasks and functional activities. In‑person work on campus is an essential function of this position. Perform moderate to complex administrative support duties to include composing and typing routine correspondence. Conduct research, compile and type statistical reports, and verify accuracy as required. Organize and maintain routine and confidential files, correspondence and other records.

Provide work direction and training to student workers and part‑time administrative support staff assigned to the office. Greet visitors, respond to or refer questions, answer and screen telephone calls, schedule and arrange conference calls. Read, route and respond to incoming and outgoing mail and correspondence, including e‑mail and faxes. Assist in performing fiscally related tasks to include monitoring of expenditures.

Prepare and process check requests, purchase requisitions, budget transfers and journal entries. Order and maintain supplies, and arrange for equipment maintenance. Coordinate and arrange meetings, prepare agendas and materials, reserve and prepare facilities, and record and transcribe minutes of meetings. Arrange and coordinate travel schedules and reservations, including related expense reports. Perform other related duties as assigned.

this is a security‑sensitive position as defined under the texas education code, section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the college’s policies and procedures. Individuals desiring consideration must complete and submit an epcc application for employment on‑line by the announced deadline. Copies of academic transcripts must be uploaded with the application.

Current employees are also required to upload their transcripts with each submitted application; transcripts in personnel files cannot be accessed by evaluators for this purpose. Applications submitted without transcripts will not be considered. Only documents stating ‘transcript’ or ‘unofficial transcript’ will be accepted. Other documents (degree audit, degree summary, program summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to el paso community college, employment services, p.o. Box 20500, el paso, tx 79998. Mailed documents must include the position title and posting number for this position vacancy. A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on‑line with the application form or forwarded to the human resources department at el paso community college, employment services, p.o. Box 20500, el paso, tx 79998.

Mailed documents must be received by the Final date to receive applications. Documents received after the Final date to receive applications will not be accepted. Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is…