Admin Operations Clerk

Mission

To support administrative operations through accurate data entry, reporting, documentation, and process support. The Admin Operations Clerk provides execution support to leadership while operating within defined workflows and without direct authority over people, approvals, or compliance ownership.

Administrative Operations Support:
Process billing, payroll, accounts payable, operations and accounts receivable processes through data entry, data validation, reconciliation support, reporting, and issue tracking. Ensure accuracy and completeness of administrative data prior to leadership review and approval.

Reporting and Analysis:
Prepare administrative reports, summaries, dashboards, and exception analyses for management review. Monitor trends, identify variances, and surface potential issues for escalation.

Process Documentation:
Develop, maintain, and update administrative standard operating procedures, process maps, and documentation to support consistency, clarity, and scalability across administrative functions.

Coordination and Follow‑Up:
Coordinate with internal departments and external vendors to gather information, resolve discrepancies, and track outstanding administrative items in accordance with established procedures.

Process Improvement Support:
Identify process gaps, inefficiencies, and opportunities for improvement and provide recommendations to leadership. Support implementation of approved changes under the direction of the Admin Supervisor and Managing Director.

• Financial acumen and understanding of financial reporting and analysis.
• Attention to detail and accuracy in financial operations.
• Ability to collaborate effectively with cross‑functional teams.
• Ability to analyze complex data and make sound decisions.
• Proficient in using financial software and Microsoft Office suite.
• Ability to prepare clear reports and documentation.
• Strong written and verbal communication skills.

• Problem Solving
• Initiative
• Collaboration
• Adaptability
• Time Management
• Collaborative Thinking
• Innovation
• Continuous Improvement Mindset