Office Manager

About Paragon Professional Services

Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations.

About this position:
Office Manager – El Paso, TX

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities

• Daily Operations:
Oversee the smooth running of the office, including scheduling meetings, managing office supplies, and coordinating vendor relations.

• Administrative Support:
Provide administrative assistance to leadership and staff, ensuring that all team members have the resources they need to succeed.

• Communication:
Develop and maintain intra-office communication protocols to enhance collaboration and efficiency.

• Budget Management:
Monitor office expenses, manage supply inventory, and assist in budget preparation.

• Staff Supervision:
Supervise office staff, delegate tasks, and ensure that all administrative procedures are followed.

• Event Coordination:
Plan and coordinate team-building activities, employee appreciation events, and other office functions.

Required (Minimum Necessary) Qualifications

•

Education Requirements:

High school diploma, or equivalent

• Level of Experience Requirements:
Five (5) to Ten (10) years of related office management experience

Knowledge, Skills, Abilities, and Other Characteristics

• Organization and time management

• Written and verbal communication

• Prioritization and multitasking

• Problem-solving and decision-making

• Attention to detail

• Customer service and professionalism

• Records management

• Meeting coordination and calendar management

• Data entry and reporting

• Ability to manage multiple priorities simultaneously

• Ability to work independently with minimal supervision

• Ability to maintain confidentiality with sensitive information

• Ability to adapt to changing demands and deadlines

• Ability to troubleshoot office operations issues

• Ability to learn new systems and processes quickly

Preferred

• N/A

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily in a…