PT Services Coordinator

## PT Destination Services Coordinator Apply:
El Paso, TX:
Part time:
Posted Today:
R
** POSITION SUMMARY
** Legends Global, the leader in privately managed public assembly facilities, has an excellent opportunity for a Part-time Destination Services Coordinator within the Visit El Paso division. This position provides administrative, clerical, and operational support to the Destination Services Manager and Destination Services Coordinator, assisting with the day-to-day functions of the department.

The Part-time Destination Services Coordinator is primarily office-based and is responsible for maintaining organized departmental records, assisting with data entry and inventory management, preparing materials and supplies, coordinating routine administrative requests, and supporting departmental projects and initiatives. The position also provides occasional on-site assistance for conventions, sporting events, familiarization tours, community initiatives, and other destination-related activities.

The ideal candidate is detail-oriented, dependable, organized, and service-focused, with the ability to manage multiple assignments, adapt to changing priorities, and work collaboratively with internal departments, local partners, vendors, and other stakeholders.
** ESSENTIAL DUTIES AND RESPONSIBILITIES
*** Provides general administrative and clerical support to the Destination Services Manager and Destination Services Coordinator.
* Maintains organized departmental files, records, spreadsheets, contact lists, calendars, and electronic documentation.
* Assists with data entry, routine database updates, inventory tracking, and information management within CRM platforms and other internal systems.
* Assists with processing invoices, check requests, purchase requests, expense reports, and other departmental paperwork.
* Helps compile information and maintain documentation for monthly, quarterly, and annual reports, event recaps, and departmental records.
* Maintains and updates contact information and reference materials for local hotels, restaurants, attractions, entertainment venues, transportation providers, RV parks, and other destination partners.
* Assists with researching vendors, requesting quotes, preparing purchase requests, and ordering promotional merchandise, branded items, uniforms, office supplies, and event materials.
* Receives, organizes, labels, distributes, and tracks departmental inventory, promotional merchandise, shipments, signage, and event supplies.
* Monitors inventory levels and communicates replenishment needs to the appropriate supervisor.
* Assists with preparing, packing, organizing, and shipping materials for trade shows, conferences, site visits, familiarization tours, and other departmental activities.
* Assists with organizing welcome gifts, promotional materials, destination information, and other resources for meeting planners, event organizers, and attendees.
* Supports digital welcome signage requests by collecting event details, maintaining request records, and coordinating information with the appropriate internal contacts.
* Assists with communications and information gathering involving local restaurants, hospitality partners, vendors, and community stakeholders.
* Helps prepare correspondence, spreadsheets, presentations, checklists, meeting materials, and other administrative documents.
* Provides occasional on-site support for Visit El Paso events and initiatives, including assisting with event materials, information tables, setup, distribution of supplies, and other assigned logistical needs.
* Provides backup administrative support during staff absences, business travel, and periods of increased departmental activity.
* Maintains professional communication and positive…