Executive Assistant

Job Description

Summary:

This position is responsible for providing high-level administrative support to the CEO.

Responsibilities:

• Provides high-level administrative support and assistance to the CEO.
• Acts as the point of contact among management, employees, clients and other external partners.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for CEO.
• Schedules and attends meetings on behalf of CEO, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of CEO, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs other related duties as assigned by CEO.

Qualifications

EDUCATION & EXPERIENCE

• Associate degree or equivalent from a two-year college or technical school, or six months to one year related experience and/or training, or equivalent combination of education and experience.

COMPUTER SKILLS REQUIRE:

• Internet Software
• Spreadsheet Software
• Inventory Software
• Order Processing Systems
• Word Processing Software
• Electronic Mail Software

OTHER SKILSS

REQUIRED:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

COMPETENCIES:

• Attendance/Punctuality – Is consistently at work and on time;
  Ensures work responsibilities are covered when absent;
  Arrives at meetings and appointments on time.
• Dependability – Follows instructions, responds to management direction;
  Takes responsibility for own actions;
  Keeps commitments;
  Commits to long hours of work when necessary to reach goals;
  Completes tasks on time or notifies appropriate person with an alternate plan.
• Planning/Organizing – Prioritizes and plans work activities;
  Uses time efficiently;
  Plans for additional resources;
  Sets goals and objectives;
  Organizes or schedules other people and their tasks;
  Develops realistic action plans.
• Problem Solving – Identifies and resolves problems in a timely manner;
  Gathers and analyzes information skillfully;
  Develops alternative solutions;
  Works well in group problem solving situations;
  Uses reason even when dealing with emotional topics.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Occasionally/Frequently/Continually required to stand.
• Occasionally/Frequently/Continually required to walk.
• Occasionally/Frequently/Continually required to sit.
• Occasionally/Frequently/Continually required to utilize hand and finger dexterity.
• Occasionally/Frequently/Continually required to climb, balance, bend, stoop, kneel or crawl.
• Occasionally/Frequently/Continually required to talk or hear.
• occasionally lift and/or move up to 20 pounds.