Jobsite Administrator

At Hensel Phelps, we don’t just build projects—we build careers, communities, and a culture of excellence. As an employee-owned company, every person here plays a vital role in shaping our success and future. Guided by our core values of Ownership, Integrity, Builder mindset, Diversity, and Community, we combine cutting-edge technology with hands‑on expertise to deliver landmark projects across the nation. When you join Hensel Phelps, you join a team that values your growth, empowers your ideas, and invests in your journey.

Together, we create an environment where innovation thrives, safety is paramount, and every individual has the opportunity to make a lasting impact.

Constructing mission critical facilities demands a specialized strategy. At Hensel Phelps, our seasoned team members grasp the intricacies essential for every stage of mission critical development. From small-scale operations to expansive facilities, Hensel Phelps partners with leading enterprises nationwide. Our integrated methodology unites multidisciplinary teams to emphasize not only operational efficiency but also addresses crucial factors intrinsic to mission critical projects, including redundancy, scalability and energy efficiency.

With meticulous attention to detail, we ensure seamless integration of cutting‑edge technology while prioritizing security and regulatory compliance.

The Jobsite Administrator is responsible for a variety of administrative and clerical duties to support daily office operations for multiple departments and projects across the region. This individual is a service‑oriented team member who can take initiative, work independently, and adapt quickly in a fast‑paced work environment.

• Greet visitors/industry partners and help with check‑in via visitor management system
• Answer the central phone line and direct incoming calls to appropriate personnel
• Provide administrative support to office executives, Estimating Department, Marketing Department, Operations Department, and for the operational needs of the region overall
• Manage and update the regional calendar with company‑wide events and meetings and oversee conference room scheduling; schedule and coordinate food and beverages for meetings as needed
• Compose and manage routine correspondence to all levels of personnel
• Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments
• Submit payroll weekly for all office personnel and process weekly invoices
• Check and distribute mail daily
• Coordinate building security access and parking for all office personnel and process badging and renewals for federal base access and maintain region‑wide badging spreadsheet
• Schedule travel arrangements and hotel accommodations for executives and other employees (as needed) and assist with planning of special events
• Oversee company fleet by keeping vehicle registration, safety inspection, and insurance up to date
• Track vehicle location and transfers via equipment spreadsheet
• Responsible for helping with the New Hire onboarding via UKG Onboarding.

• 2+ years administrative experience
• Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook
• Excellent oral and written communication skills; customer service oriented
• Collaborative, innovative, and quick learner
• Great attention to detail, organized, and ability to multitask
• Certification of Notary or Notary Certificate (acquired within 60 days of hire).

Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to…