Bid Analyst

Responsible for managing the entire solicitation process. Under minimal supervision, create professional, complex procurement and contract documents with a high degree of accuracy and attention to detail. In-person work on campus is an essential function of this position.

Create competitive solicitations (projects) to include its management through the Bonfire eProcurement portal, including Requests for Proposals, Requests for Competitive Sealed Proposals, and Requests for Qualifications, including supporting specifications, which comply with College policies and procedures and state and federal law based on contract calendar and College needs. Monitor and enforce the solicitation rules and regulations for the College. Conduct solicitation planning meetings with Buyers and the Director of Purchasing.

Develop a schedule and initiate the request for solicitations, process upon review with Buyers and Director. Oversee and monitor the logistical process for solicitations including creating the solicitation, advertising, issuing copies of the solicitation, and monitoring their receipt. Coordinate and document the receipt of offers. Post solicitations on the website.

Oversee and document the offer opening, schedule and oversee the pre-proposal conference and the offer evaluation. Create all related documentation including the Bid Tabulation and Weights and Criteria Score. Document and archive the entire solicitations process. Prepare the documents for the Board Agenda.

Walk with interested vendors through the District's various properties and facilities in connection with the competitive solicitation process, recording questions from interested vendors and responses from College personnel. This would include over-hand ladder and stair climbing, walking on the District's various roofs and other elevated surfaces, walking into and around tight, dark spaces that may be difficult to navigate, and taking part on extended walks throughout the District's campuses and facilities over the course of several hours and in various types of weather and temperatures, with little time to rest.

Maintain a log of interested vendors and contact them whenever a solicitation for the services they provide is advertised.

Conduct periodic audits of competitive solicitation files to ensure compliance with established file and archiving requirements.

Assist Buyers with processes related to solicitations.

May perform additional duties, as required, in support of the Purchasing Department functions.

• 1. Associate's degree and four (4) years related experience, preferably in a purchasing department setting or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
  
  NOTE:
  
  A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.
• 2. Must be detail oriented.
• 3. Experience with Microsoft Office Suite at the expert level.
• 4. Ability to read and comprehend documents related to Competitive Procurement Solicitations.
• 5. Extremely effective analytical skills.
• 6. Ability to take initiative and self-direction to perform all areas of responsibility.
• 7. Ability to develop a working calendar and set timelines.
• 8. Ability to communicate effectively with vendors and at all levels of the organization.
• 9. Knowledge of Texas purchasing statutes applicable to Junior Colleges.
• 10. Ability to use the web-based (Bonfire) eProcurement portal.

• 1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant…