Coordinator CoS

About UTEP

About the University of Texas at El Paso

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

The University of Texas at El Paso's College of Science is committed to advancing scientific knowledge through research, innovation, and education. With a focus on interdisciplinary collaboration and cutting‑edge research, the college provides students with hands‑on learning opportunities in fields such as biology, chemistry, physics, geosciences, and mathematical sciences. Our mission is to cultivate future leaders in science and technology, while contributing to the scientific and economic development of the border region and beyond.

Hiring Department: College of Science

Posting End Date: Open until filled.

Hours: 40 hours per week, standard Monday‑Friday 8:00 am‑5:00 pm, flexibility is required on evenings and weekends.

FLSA status: Non‑exempt

Earliest

Start Date:

As soon as possible.

Salary: $35,000 annually.

Required Application Materials:

• Resume
• Cover Letter
• List of three references

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA‑48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

Under moderate supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility.

• Provide administrative assistance for the Professional Science Master’s (PSMS) program.
• Distribute promotional materials and support basic recruitment activities.
• Communicate with department chairs and program directors to relay information related to certificate completion and advising.

• Maintain tracking spreadsheets and databases for graduate student progress as directed by program coordinators or directors.
• Alert supervisors to students who may not be meeting progress expectations.
• Assist with collecting milestone documentation (admission to candidacy forms, graduation materials, etc.).
• Prepare routine status reports for departmental use.

• Provide logistical support for graduate student workshops, orientations, social events, and similar activities.
• Assist committees by organizing application materials and preparing summaries for funding consideration.
• Coordinate application intake for summer RA funding under supervisor guidance.
• Support event planning and day‑of coordination with departments, faculty, and students.

• Assist with graduate recruitment outreach, including helping with diversity‑focused initiatives and distributing materials.
• Respond to basic inquiries from prospective students and route complex questions to the appropriate staff.

• Process routine graduate student paperwork and help ensure documents meet institutional requirements.
• Serve as backup administrative support during high‑volume periods.
• Handle student travel paperwork and assist with new‑hire processing.
• Perform general office tasks to support workflow efficiency across the graduate office.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Other duties may be assigned.

Supervisory Responsibilities: Carries out supervisory…