Research Accountant - RI - Contracts and Grants

Position Information

Hiring Department
: VP of Research & Innovation - Contracts & Grants

Posting End Date
:
Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours
: 40 hours per week, standard Monday‑Friday 8:00 am‑5:00 pm. Flexibility is required on evenings and weekends.

FLSA Status
:
Exempt

Earliest Start Date
:
As soon as possible.

Salary
: $45,000 (Non‑negotiable)

• Resume
• Cover Letter
• List of three references

Incomplete applications will not be considered.

Plans, directs, and manages accounting activities within Grants Management Accounting.

Performs duties at a BEGINNER LEVEL such as:

• Assists in the development, implementation, and monitoring of accounting systems and accounting controls, submitting recommendations for improving department operations.
• Collects appropriate data and prepares federal, state, and local financial statements and reports according to funding agency requirements. Reporting cost, revenues, property, and cost‑share data.
• Assists in the collection of and preparation of external audit materials and financial reporting.
• Directs the maintenance of general and subsidiary ledgers of post‑award activity, accounts receivable, revenue distribution, budgets and operating expenses. Includes corrections needed for project allowability, approval and closeout.
• Identifies and resolves problems and inconsistencies in all grant‑related activities to include overdrafts, billing, AR, post‑award expenses, determining appropriate corrective actions and procedures, maintaining documentation for audit purposes or agency request. Works with university departments, sponsoring agencies and third‑party systems.
• Determines proper handling of financial transactions interpreting and applying procedures, policies, and regulations to the administration of federal, state, local, and private awards.
• Provides training to campus as needed on grant transaction processes.
• Performs statistical analyses to determine trends, estimates, and the impact of significant changes to invoices, AR activity and financial reporting.
• Assists in the training of new personnel within the Grants Management Accounting.
• Monitors compliance with generally accepted accounting principles and University policy and procedures.
• Assists with various special projects as needed, such as the testing of institutional software systems.
• Knowledge of all Microsoft Office software and ability to learn and use institutional software systems, including People Soft, ORSP tools, GART, Milestones Database and Subcontract Database.
• Complies with all State and University policies.
• Other duties as assigned.

Responsible for all award set up in People Soft, manages all accounting activity throughout the award life cycle, including budget and cost transfers, assisting with on‑demand requests. Prepares and submits financial reporting based on agency requirements. Works closely with multiple departments to ensure cost‑share requirements are set up and met in a timely manner. Reviews and processes all subcontract payment activity within the awards.

Reviews and approves payment documents in People Soft with grant funding to include non‑PO vouchers, expense reports, APS forms, E‑forms and SNOAs, working closely with university departments to resolve any issue. Evaluates summer double deductions on grants, works directly with Budget department to have corrections processed timely. Oversees the overdraft process for all university awards and recommends solutions. Works closely with the Award Management group for closeout review and processing and processes the cost share appointments necessary to meet award provisions.

Runs billing process in People Soft for all award activity for all contract types, including CRB, LOC, fixed and prepaid. Prepares billing reconciliation for invoice accuracy and reviews unbilled transactions.

Applies funds received both via check and ACH to corresponding invoices. Works on sponsor refunds and write‑offs. Responsible for reconciling AR account to GL activity. Responsible for preparing and maintaining the…