Senior Administrative Assistant

Senior Administrative Assistant

💰 Up to $27/hour

🕗 Monday–Friday, 8:00 AM–5:00 PM (hours are fixed and not negotiable)

El Segundo, CA

A well-established and mission-driven nonprofit organization in El Segundo is seeking an experienced Senior Administrative Assistant to provide high‑level support to our Executive Director and Deputy Director. This is a highly visible, trusted role for a professional who thrives in a fast‑paced environment, exercises excellent judgment, and understands the importance of discretion and precision.

• Provide comprehensive administrative support to the Executive Director, managing daily priorities with efficiency and professionalism
• Serve as a gatekeeper by triaging calls, emails, and requests involving highly confidential and sensitive matters
• Coordinate and facilitate meetings, conference calls, webinars, and virtual events using Zoom, Microsoft Teams, and collaborative whiteboard tools
• Arrange and manage work‑related travel as needed
• Collaborate effectively with internal departments and stakeholders at all levels
• Analyze information, compile data, and prepare reports or summaries as requested
• Anticipate needs, identify opportunities for improved processes, and create new administrative efficiencies
• Respond calmly and effectively to urgent or time‑sensitive matters at the direction of executive leadership

• Minimum of 3 years of administrative support experience (senior or executive‑level support strongly preferred)
• Exceptional written and verbal communication skills
• Proven ability to manage competing priorities with urgency, accuracy, and sound judgment
• Absolute commitment to confidentiality and professionalism
• Advanced computer skills; highly tech‑savvy and comfortable learning new tools quickly
• Strong organizational skills with keen attention to detail
• Ability to multitask and keep multiple initiatives moving simultaneously
• Bachelor’s degree strongly preferred

Associate

Full‑time

Administrative

Philanthropic Fundraising Services, Non‑profit Organizations, and Software Development