Merchandise Sample Coordinator

Job Description

Sample Coordinator – Fabletics Scrubs

As the Sample Coordinator
, you will work with a Production Team to manage TOP samples, Salesman Samples, and other internal requests. You will be working closely with overseas vendors as well as our domestic sample room to request, track, and hand off samples to cross‑functional stakeholders. The ideal candidate for this role would be a deadline and results‑driven person who is self‑motivated and responsible, with the ability to work well in a fast‑paced team environment.

This is an in‑person role.

This position will report to the Production Manager – Fabletics Scrubs.

• Request and distribute Salesman Samples from international vendors. Allocate the right quantities for timely distribution to multiple stakeholders, in order support marketing activities and editorial photoshoots.
• Track key sample deadlines and ensure timely follow‑up with vendors and internal teams.
• Receive packages to check in, track, and organize samples.
• Create shipments for samples and swatches for the PD and Production teams, ensuring that customs paperwork is accurate and complete.
• Manage and organize TOP samples, maintaining the status and location of specific samples at any given time.
• Bubble any concerning TOP comments to the Director of Production, flagging any concerns to quality or construction.
• Pull together sample collections as needed for reviewing quality, as well as merchandising and wholesale meetings.
• Order samples from the FC as needed through an online order fulfillment platform.
• Manage when samples are ready to be packed and stored.

• 1+ year of experience in the fashion industry, experience with samples preferred
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Must be technically savvy, especially with Web Apps, Microsoft Office (especially Excel), and Google Docs
• Ability to communicate well with internal teams and external partners
• Able to use a dolly and lift packages of up to 50 lbs
• Experience with PLM or sample tracking tools is a plus

• This role will be based in our El Segundo Headquarters, in‑person full‑time.

At Fabletics, we believe work and life should fit together! We continue to build a culture of flexibility, to empower you to do your best and put yourself first. Our Total Rewards program rewards employees for their hard work, supporting their health, well‑being, families, and ultimately their life journey.

• Hybrid Work Schedule*
• Discretionary Paid Time Off*
• Summer Fridays*
• Healthcare Plans
• Employee Discounts
• 401(k)
• Annual Bonus Program
• Equity Program*
• And More

* Varied for retail, fulfillment and fully remote roles.

The hourly range for this position is from $24.04 - $26.44/hr the range provided includes the base salary that Fabletics expects to pay for the role. Offered hourly rate will be dependent on factors including the scope and complexity of the role, candidate’s related work experience, subject matter expertise and work location.

At Fabletics, we're dedicated to recruiting top talent who share our drive for innovation. To safeguard candidates, Fabletics emphasizes legitimate recruitment practices. Initial communication is primarily via official email addresses and Linked In; beware of deviations. Personal data and sensitive information will not be solicited during the application phase. Interviews are conducted via phone, in person, or through the approved platforms Teams or Zoom—never via messaging apps or other calling services.

Offers are merit‑based, communicated verbally, and followed up in writing. If personal information is requested to initiate the hiring process, rest assured it will be through secure and protected means.

Fabletics, Inc. is an equal opportunity employer. We recruit, employ, compensate, develop, and promote regardless of race, national origin, religion, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, and other protected status as required by applicable law. At Fabletics, Inc., we champion a vibrant workplace culture that thrives on diversity and do not tolerate discrimination or harassment. We are one team from many backgrounds, innovating through diversity of individuals, who are driven by passion for creating an inclusive space for all.

Fabletics, Inc. will continue to champion a workplace culture that prizes diversity and inclusivity.

We encourage you to apply regardless of meeting all qualifications and/or requirements.