Sample Coordinator

THE

PURPOSE:

The Sample Coordinator is responsible for managing, tracking, and organizing all product samples across multiple seasons and categories. This role supports design, production, and merchandising teams by maintaining accurate sample inventory, ensuring timely deliveries, and coordinating sample distribution for fittings, photo shoots, and meetings.

• Track and manage all incoming and outgoing samples for multiple collections and seasons
• Maintain the sample inventory room — ensuring products are labeled, organized, and easy to locate
• Coordinate with design, production, and merchandising teams on sample requests and deliveries
• Prepare samples for fittings, photoshoots, line reviews, and showroom presentations
• Communicate with vendors and factories regarding sample ETAs, revisions, and approvals
• Manage shipping logistics for samples to internal departments and external partners
• Update and maintain sample tracking spreadsheets or PLM systems
• Support the product development team with style data entry and organization as needed
• Assist in maintaining the sample archive and seasonal transition processes

• Highly organized with strong attention to detail and follow-through
• Proactive and solution-oriented, able to anticipate needs and meet tight deadlines
• A natural communicator who thrives in a fast-paced, creative environment
• A team player who enjoys supporting cross-functional partners
• Passionate about fashion, apparel, and product development
• Comfortable juggling multiple priorities while maintaining accuracy and composure

• 1–3 years of experience in sample coordination, product development, or apparel production
• Strong organizational and time management skills
• Proficient in Microsoft Excel, Outlook, and PLM or ERP systems
• Excellent communication and follow-up skills
• Ability to lift and move sample boxes as needed (up to 25 lbs)
• Detail-oriented, dependable, and able to work both independently and collaboratively