Facilities Coordinator

Pay Range: $23–$25/hour DOE

Under the direct supervision of the Director of Facilities, the Facilities Coordinator is responsible for coordinating facility operations and overseeing day-to-day maintenance across all Behavior Frontiers Centers. This position manages the scheduling and coordination of maintenance workflows, repair projects, and contracted services, including custodial and pest control, to ensure each center operates efficiently, meets budgetary and strategic objectives, and maintains a safe and comfortable environment for clients and staff.

• Oversees facility maintenance requests, prioritizes required work and schedules to ensure completion in a timely manner while ensuring minimal interruption of center operations.
• Directs, schedules, and oversees external contractors (electricians, plumbers, handy people, painters, etc.).
• Oversees and schedules maintenance personnel performing building and grounds repairs while ensuring the safety and proper operation of electrical, plumbing, HVAC, and ventilation systems.
• Monitors the department budget, manages supply and equipment orders, tracks inventory levels, and submits requests for larger purchases or capital expenses as needed.
• Coordinates and supervises preventative maintenance and renovation programs for buildings, grounds, mechanical and electrical, utility, and safety and security systems.
• Supervises contracted service providers, including custodial and pest control teams.
• Serves as liaison responsible for facility safety and meeting physical ADA compliance standards, works closely with staff and state officials to meet MIOSHA/OSHA requirements.
• Prepares specifications for facility repair and renovation projects; solicits costs of equipment, materials, labor, and supplies; prepares bid specifications for projects for management review/approval, equipment, and contracted services; oversees site and building projects performed by outside contractors.
• Develops specifications for cost-effective maintenance and repair systems; coordinates the operations, maintenance, and repair of such systems.
• Ensures the proper disposal of hazardous and controlled waste in compliance with regulations and guidelines; works directly with outside agencies such as OSHA, MIOSHA, and local and state health departments as required.
• Communicates the need for and arrange physical training sessions (blood borne pathogens, OSHA, MSDS, and other job-related training); in collaboration with the Compliance Department and Director of Facilities.
• Oversees maintenance and shipping/receiving functions and supports long-term facility planning by tracking current needs, forecasting future requirements, and recommending solutions.
• Performs other duties as assigned.

• 2-5 years as Assistant Project Manager, Operations Coordinator, or similar role.
• Associate's degree or minimally a high school diploma with equivalent experience
• Assumes complete responsibility for assignments of moderate complexity and continues to aggressively improve skill base.
• Experience in operational and strategic planning as well as budget development.
• Good interpersonal skills and a cooperative attitude
• Excellent oral and written communication skills
• Proficient in project management and has good organizational skills
• Strong attention to detail
• Creativity and an ability to be proactive in problem solving
• Online research capabilities
• Knowledge of Microsoft Office applications (e.g., Word, Excel, Outlook)
• Ability to travel via air/car, on occasion for multi-day business activities
• Bilingual preferred, but not necessary
• Ability to provide negative TB test results
• Ability to clear FBI & DOJ fingerprinting
• Valid driver's license and auto insurance
• A reliable car and be willing to drive daily (as required)

• Typical functions of this role include standing, sitting, and walking a majority of the time. There are occasions when kneeling, stooping, bending, or reaching may be necessary.
• The employee must be able to lift and/or move up to 10 lbs. on a regular basis. There may be occasions in which the employee must be able to lift or move up to 40 lbs.