Marketing Project Coordinator

Job Description Project & Workflow Coordination

• Manage marketing timelines, workflows, and key deadlines across initiatives.
• Maintain and share the global marketing calendar with Sales teams, ensuring visibility of launches and retail set dates.
• Proactively identify and elevate risks, issues, and bottlenecks to leadership.

• Maintain organized digital asset libraries, including file naming conventions and folder architecture.
• Organize and maintain licensor brand guidelines and approved assets for internal use.
• Preserve documentation from store checks, events, and activations.
• Manage product sample requests and track shipping details.

• Gather and organize materials required to initiate and complete marketing projects efficiently.
• Ensure digital advertising copy is drafted, translated, approved, and archived.
• Submit marketing collateral through licensing approval portals and manage approval feedback staying in close alignment with senior leadership.
• Interface professionally with licensors, manufacturing partners, agencies, distributors, and sales representatives.
• Support distributors and sales teams with access to approved marketing materials.
• Track and document creator, influencer, and affiliate posts across platforms.
• Support identification and coordination of on-brand Tik Tok affiliates and affiliate programs.
• Draft Tik Tok affiliate creative briefs and manage internal approval and distribution.
• Support social media gifting campaigns for creators in the Americas.
• Assist in planning and coordinating social and influencer campaigns.
• Track and compile marketing KPIs and activity reports for leadership review.
• Compile and distribute relevant industry and competitor research internally.

• Take notes, document meetings, and track action items to ensure alignment.
• Provide administrative and ad hoc project support across the Marketing team.
• Ensure prompt, professional, and respectful communication with all stakeholders.

• Bachelor’s degree in Marketing, Communications, Business, or a related field (or equivalent professional experience).
• 2–4 years of experience in marketing coordination, project coordination, or related roles; toy, consumer products, or entertainment licensing experience is a plus but not required.
• Experience and interest in using social media platforms.
• Strong organizational and time-management skills with exceptional attention to detail.
• A proactive problem-solver mindset with the ability to anticipate needs and resolve issues efficiently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work effectively across teams, regions, and external partners.
• Self-starter with a high level of initiative and a strong work ethic.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); and familiarity with organized file sharing in MS SharePoint; project management or asset management tools experience is a plus.

Please submit your resume and cover letter on the recruitment portal if you are interested to apply for this position. Only local candidates would be considered. All responses will be kept strictly confidential. Only shortlisted candidates will be contacted.

Maxx Group is an equal opportunity employer that employs individuals based on job-related qualifications regardless of race, religion, sex, national origin, age, disabilities, or any basis prohibited by law.