Project Coordinator

Overview

We are seeking a highly organised and proactive Project Coordinator to support the successful delivery of the Beauly to Peterhead Overhead Line (OHL) project, based out of our office in Elgin
.

This is a pivotal role where you will provide consistent coordination across key areas including documentation control, planning support, logistics, commercial administration, and project governance.

• Project & Information Management
  • Support the Document Control teams to manage, control and maintain all project documentation, ensuring accurate version control, audit compliance and alignment with project standards.
  • Coordinate key Project Management document reviews, approvals, and transmittals across internal teams and the Client.
  • Support preparation of weekly and monthly reporting inputs (progress, H&S, commercial, environmental).
  • Maintain project trackers, registers and logs thereby ensuring data accuracy and timely updates.
  • Produce professional reports, spreadsheets and presentations using Microsoft 365 and project-specific systems.
• Planning, Scheduling & Governance Support
  • Assist project teams with planning, sequencing and scheduling tasks, including collation of inputs for short-term lookaheads.
  • Update project calendars, milestone trackers and deliverable schedules.
  • Ensure onboarding, induction and compliance requirements are completed and documented for all personnel.
  • Support audits (internal and client), ensuring required evidence is collated, validated and filed.
• Health, Safety & Environmental Support
  • Promote and uphold a Zero Harm culture across all project activities.
  • Maintain and update project signage, notice boards, safety communications and essential documentation.
  • Coordinate the issue, collection and filing of H&S documentation including RAMS, inductions, permits and inspections.
  • Support site teams in tracking observations, close calls and compliance reporting.
• Team & Stakeholder Coordination
  • Support new starters, contractors and visitors through onboarding, induction and mobilisation arrangements.
  • Coordinate team meetings, workshops and reviews; produce agendas, minutes and action logs.
• Logistics, Procurement & Commercial Support
  • Coordinate with other support functions to ensure travel, accommodation and resource movements are looked after.
  • Coordinate with other support functions to ensure they liaise with suppliers to coordinate delivery of materials, equipment and site resources.
  • Identify and report risks that may impact budget, schedule or scope, escalating early where required.
  • Keep up to date a Resource Tracker for the BBNP project.
• Digital & Systems
  • Maintain strong proficiency in Microsoft 365, including SharePoint, Excel, Power BI, Word and PowerPoint.
  • Drive consistent use of templates, naming conventions and project governance standards.

• Proven experience in project coordination, project controls or administrative support on large construction, civil engineering, utilities or infrastructure projects.
• Strong organisational skills with the ability to manage competing priorities in a fast-paced construction environment.
• Excellent verbal and written communication skills with confidence engaging stakeholders across all levels.
• Strong attention to detail with a proactive, solution driven approach.
• Ability to work independently and collaboratively across field-based and office-based teams.
• Full UK driving licence (remote/rural project locations).
• Experience working under NEC contracts (preferred but not essential).
• Competent in Microsoft 365 and comfortable with digital project systems and workflows.

• Company DC pension scheme up to 5% EEs & 7% ERs
• Wellbeing sessions - non-work-related activities
• Opportunity to join into the company SIP scheme
• Flexible benefits window Options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI etc.
• Reward platform with discounts off shopping, insurance, cars etc.
• Hybrid working (where applicable)
• Enhanced company sickness scheme
• Enhanced company Maternity/Paternity/Shared parental/Adoption schemes
• 25 days holiday plus bank holidays
• Broad range of learning opportunities, such as professional qualifications
• Employee assistance programme
• Up to 2 days volunteering per year
• Company funded social events

In joining the Power T&D team, you are joining a strong function, where you can join us as the first step on a lengthy career, or simply join us be the best you can be in your role we will support you either way.

We have a BB Academy, which is a great resource to support you with your learning and development.

At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business.

We have a UK Diversity and Inclusion Action Plan which sets out the wide range of targeted, initiative-taking, measurable steps we are taking to make this a reality. You can read our UK Diversity and…