Buying Administrator

Job Description

To administer the various transactional processes employed by the buying team including:

• sourcing of supplies to fulfil departmental orders

• raising purchase orders with suppliers

• delivering excellent customer service

• prompt and efficient handling of order queries through to order fulfilment

Process council purchases

Collate requisitions, source supply and process orders through the Council's Financial Management System

Monitor the transactions being requested and processed

Assist the procurement team with the development of system catalogues

Liaise with areas of the finance service to ensure prompt settlement of invoices

Support clients with their orders and resolve enquiries

Administration roles/finance administration

Experience making purchases on behalf of an organisation

Finance/administration HND/HNC qualifications or equivalent experience

Procedural skills

Organisation and time management skills

Microsoft office skills – Excel, Word, Powerpoint

Strong customer care skills and focus

Initiative and accuracy when working to tight deadlines

Team work skills and flexibility to meet operational demands

Excellent communication skills – both written and verbal

Willingness to accept direction/delegation

A flexible approach to new working practices and technology

Closing Date: 19 June 2026

Starting Salary: £27,671.80 (pro rata)

Hours per week: 21.75

£14.68 per hour

Proposed Interview Date: TBC

For further information, please contact Emily Mac Leod, Assistant Procurement Manager,