Business Support Coordinator - Works

Overview

Some see chaos. We see the start of something big.

Role: Business Support Coordinator
- Small Works

Location: Elgin

Challenges. Opportunities. Solutions. At Robertson, we see them our way. We’re bold enough to ask questions. Brave enough to look at things differently. Confident enough to be ourselves. Join us and you’ll join the UK’s largest family-owned construction, infrastructure and support services business. And as a Business Support Coordinator you’ll be part of a team that’s doing incredible things - for ourselves, for the built environment around us, and for a truly sustainable future

About the role

To provide effective administrative and coordination support to the Operations Manager and Small Works Manager, helping ensure small works projects are organised, documented and progressed efficiently from initial enquiry through to completion.

• Provide administrative support to the Operations Manager and Small Works Manager.
• Set up and maintain project records, trackers and documentation.
• Diary management and liaison with senior management.
• Log enquiries, support quotation preparation and assist with job mobilisation.
• Raise purchase orders and maintain supplier and subcontractor records.li>
• Coordinate client, supplier and site communications.
• Maintain staffing records, including training, holidays and resource allocation.
• Support health, safety and compliance administration, including plant and tool certification records.
• Collect timesheets, support invoicing processes and maintain cost records.
• Assist with project completion, close-out documentation and outstanding actions.

About you

• Strong administration and organisational skills.
• Proficiency in Microsoft Outlook, Word and Excel.
• Excellent communication and customer service skills.
• Ability to manage multiple tasks and priorities.
• High attention to detail and ability to work independently.
• Previous experience in an administrative or project support role.
• Experience with in a construction, maintenance, process or small works environment.
• Knowledge and experience with ACC document control platform or exquivalent.

Who we’re looking for:

People are at the heart of everything we do and achieve  fit right into the team, you’ll be an excellent communicator with a strong balanced leadership skillset. Acting as a role model you will be an exemplar of behaviour. You will have strong analytical and IT skills. You will be confident in your decisions, and calm and quick to adjust to unexpected challenges;

and help us make progress towards the best, most sustainable future, for ourselves and our communities

Our Principles
- The Robertson Way

Our principles are our roadmap to achieving positive outcomes and delivering on our purpose. They influence daily decisions around what we do and how we do things, creating an environment ofgrowth, innovation and high performance.

We listen

Listening enables us to work positively and collaboratively, and gives customers, partners and colleagues the assurance that their voices are always heard.

We are professional

Our mix of prudence and diligence, care and attention to detail means that our customers have certainty and assurance in everything we do and trust us to deliver.

We take responsibility

Each of us is accountable for what we do. From the smallest detail to team safety and caring for our communities and the environment, we know that everything matters.

We are determined to succeed

Every challenge is an opportunity. We work collaboratively and focus on safety, productivity and quality to find solutions we can be proud of and that provide a positive, lasting benefit.

We are one team

We work as one - in our teams and partnerships, and with our customers. We respect each contribution, and everyone…