Office Coordinator II - Health Services

Job Details

Base pay range: $48,047.00/yr - $64,062.00/yr

About ECC:
Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. The college fosters a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college’s mission, and the college provides a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

8:00 AM to 5:00 PM Monday through Friday

Rate Of Pay:
This is a Full-Time Support Staff position at grade 13, with an annual salary range of $48,047 to $64,062. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

• Medical, Dental, Vision Insurance
• Life and Long-Term Disability Insurance
• Flexible Spending Account (FSA, DCA, Commuter)
• Retirement Plans (Pension, 457b, 403b)
• Time Off with Pay
• Professional Development/Expense
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• Sick Banks

FLSA Status:
Non-Exempt

Grant Funded:
No

An employee in this classification performs work of moderate difficulty by coordinating daily operations of the assigned division office. Work is distinguished by the ability to provide administrative support to the Dean and division office staff and to interact with faculty. General supervision is received by the assigned manager.

• Bachelor's degree (BA/BS) from a four-year college or university; with 4 years of executive assistant experience or an equivalent combination of training and experience.
• Good knowledge of budgets and purchasing processes.
• Considerable skill in the use of the Microsoft Office Suite, including Word, Excel, Access, Publisher and Teams
• Considerable skill in organizing work to meet established deadlines while maintaining attention to detail.
• Working skill in interpersonal interaction with individuals from differing education, ethnic and socio-economic backgrounds.
• Working skills in verbal and written communication.
• Working skill in operating a personal computer, applicable software and peripheral equipment, and adapting to new programs and technology.
• Must be available to work a flexible schedule, including evenings and weekends when required by the department’s needs.

• Good knowledge of administrative processes in higher education.

• Provide general office assistance for the assigned Dean. Answer phones, prepare correspondence, schedule meetings. Prepare and organize materials for meetings.
• Coordinate hiring process for new faculty. Schedule interviews, secure employment forms, assign voicemail and e-mail accounts, etc.
• Link all instructor teaching assignments to faculty contracts. Calculate compensation as outlined in contracts and generate payment forms.
• Distribute semester schedules to instructional staff. Input schedules on the integrated data management system, maintain changes, update, and resolve room conflicts with other division support staff.
• Maintain departmental filing system and inventory of required forms and supplies needed to run an efficient office.
• Generate requisitions, maintain budget and monitor general ledger accounts. Run budget reports as requested.
• Maintain required training, licensure and/or certifications
• Maintain confidentiality of privileged information and adhere to applicable privacy laws
• Demonstrates sensitivity, understanding and respect of diverse populations within the workplace.
• Maintain an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work.
• Adheres to department guidelines for attendance and punctuality

• May assist with student education and graduation processes. Prepare exam rosters, notify students of…