Elementary-Middle School Health Services Secretary B

Elementary-Middle School Health Services Secretary B

Position /

Title:

Elementary-Middle School Health Services Secretary B
Bargaining Unit: DUSA
Department/

Location:

Health Services
Work Days: 211
Reports To: Building Principal and Supervisor of Health Services
JD Revision Date: 12/15/2023
Supervises: N/A

Function / Position Summary

Provide office support to the nurse’s office, students, employees, and visitors to ensure organized and efficient operations for the Health Office. Monitor the daily operations of the Health Office and assist the nurse and Supervisor of Health Services with routine administrative tasks as directed. Exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met.

Maintain confidentiality of student information in the school and community.

Job Duties / Responsibilities

• Serve as first contact answering nurse’s office phone.
• Create, maintain, and audit student records (physicals, immunization dates, dental and vision exams, etc.) in compliance with nursing practice guidelines.
• Monitor student compliance with Illinois School Code. Communicate with the parents of noncompliant students to provide due dates for immunizations, physicals, and clinic information. Contact parents, medical facilities, and schools as required.
• Compile data for IWAS (ISBE Web Application Security) immunization/vision/dental reports.
• Assist on dental exam and/or vision and hearing screening days.
• Assist with scanning and transfer of incoming and exiting students.
• Other duties as assigned.

Education

• High School Diploma or equivalent required.
• CPR/First Aid certification required with the first 90 days of employment.

Experience / Knowledge

• Three (3) years of secretarial experience preferred.
• Knowledge of Infinite Campus, District Folder Tracking System, and ICARE preferred.
• Bilingual - Spanish/English - written/verbal preferred.

Physical Demands

• Requires prolonged sitting or standing.
• Ability to lift up to 30 lbs. with proper technique.
• Occasionally required stooping, bending, and reaching.

SECRETARIAL CLASSIFICATION CRITERIA CLASSIFICATION A

• Ability to communicate and interact with staff and co-workers in a professional manner.
• Demonstrates positive customer service skills.
• Demonstrates confidentiality.
• Ability to work independently.
• Ability to prioritize tasks. Demonstrates organizational skills.
• Keeps accurate filing.
• Maintain appropriate inventories and online file management.
• Able to use office machines (ex. laminator, fax, intercom, phone, copier).
• Accurate typing/keyboarding.
• Working knowledge of computer programs.
• Willingness and ability to learn.

CLASSIFICATION B

• Perform reception duties.
• Perform student attendance duties.
• Utilize excellent written and verbal communication skills (parents, staff and students).
• Responsible for tracking and balancing building/department expenditures (if applicable).
• Working knowledge of computer programs Word and Excel.
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.).

Terms of Employment

• This is a 10-month position serving students at the elementary and/or middle school level.
• Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.
• Travel within the district is required.

Additional Information

• Hrs/Day: 7 (FT)
• Insurance and Pension Eligible.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Education and Training
• Primary and Secondary Education

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