Administrative Assistant III - Health Services
Listed on 2025-12-31
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Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
About ECC
Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every student, staff member, faculty member, and campus visitor feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.
WorkSchedule
8:00 AM to 5:00 PM Monday through Friday
Rate of PayThis is a Full‑Time Support Staff position at grade 11, with an annual salary range of $36,494 to $48,659. The salary offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.
Benefits- Medical, Dental, Vision Insurance
- Life and Long‑Term Disability Insurance
- Flexible Spending Account (FSA, DCA, Commuter)
- Retirement Plans (Pension, 457b, 403b)
- Time Off with Pay
- Professional Development/Expense
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- Sick Banks
Non‑Exempt
Grant FundedNo
Job SummaryAn employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff, and students. Immediate supervision is received from the assigned manager.
Required Knowledge, Skills & AbilitiesPerform a variety of administrative and clerical duties, including, but not limited to:
- Collect and prepare information for reports, proposals, documents, manuals, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information.
- Research and process documents to update and maintain files/records.
- Establish and maintain filing systems.
- Compose, format, and type routine correspondence, reports and other documents.
- Create and maintain databases.
- Verify discrepancies and make corrections.
- Coordinate office and departmental activities.
- Coordinate calendars, schedules, training, travel arrangements, meetings and special events.
- Post information on college intranet and other electronic communication systems.
- Greet and assist office/department visitors.
- Answer and route telephone calls.
- Sort and distribute mail, identifying priority items.
- Enter and retrieve data and information from computer systems and software applications.
- Disseminate information.
- Assist with projects that are central to the operation of the department/office.
- Order office and program supplies, including arranging for equipment maintenance.
- Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget.
- Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and…
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