Payroll Analyst Job Elgin area,Illinois USA,HR/Recruitment

About ECC:

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person—students, staff members, faculty members, and campus visitors—feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work Schedule:

M-F 8:00 am - 5:00 pm

Rate of Pay:

This is a Full-Time Administrative position at grade 15, with an annual salary range of $62,418 to $83,224. The salary offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

Medical, Dental, Vision Insurance
Life and Long-Term Disability Insurance
Flexible Spending Account (FSA, DCA, Commuter)
Retirement Plans (Pension, 457b, 403b)
Time Off with Pay
Professional Development/Expense
Tuition Reimbursement
Employee Assistance Program (EAP)
Sick Banks

FLSA Status:

Exempt

Grant Funded:

Job Summary:

An employee in this classification, under the direction of the Senior Director of Payroll, will coordinate and participate in technical payroll accounting activities. This includes preparing, maintaining, processing, analyzing, and auditing manual and automated payroll data, information, records, and reports, ensuring the accuracy and completeness of payroll transactions. Additionally, the role involves leading, training, and providing work direction and guidance to staff on daily tasks and projects.

The employee will also act as the Senior Director in their absence and provide backup for the Payroll Specialist as needed.

Required Knowledge, Skills & Abilities:

Bachelor's degree or equivalent in a payroll-related field.

Minimum of 5 years of in-house payroll processing experience.

Proven experience as a Payroll Analyst, Coordinator, or similar role.

Knowledge of payroll principles, practices, regulations, and HR best practices.

Ability to interpret and apply laws, policies, procedures, and collective bargaining provisions.

Knowledge of payroll wage garnishments.

Excellent analytical skills with attention to detail and accuracy.

Expertise in payroll systems, HRIS, and Microsoft Office, especially Excel.

Strong time management, problem-solving, and data analysis skills.

Ability to handle sensitive information with confidentiality and discretion.

Initiative to research, troubleshoot, and recommend solutions.

Excellent oral and written communication skills.

Ability to respond to auditor requests and make sound decisions.

Effective presentation and training skills for diverse audiences

Desired Knowledge, Skills & Abilities:

Experience with Colleague ERP and/or Workforce time and attendance software preferred.

Payroll experience within a union environment and/or higher education preferred.

Certified Payroll Professional (CPP) preferred.

Essential Duties:

Provide superior customer service to employees and external stakeholders, interpreting and educating on payroll-related laws, policies, and agreements.

Assist and troubleshoot issues with HR/Payroll/Time & Attendance systems, ensuring data accuracy.

Run bi-weekly batch imports of faculty contracts, process adjustments, and balance contract amounts.

Reconcile and submit the State University Retirement System file, researching and calculating adjustments.

Develop and post payroll-related information on web-based communication platforms.

Prepare and distribute quarterly and year-end payroll reports, ensuring accuracy and timely tax filings.

Respond to requests for information or documentation from internal and external customers.

Audit payroll transactions for accuracy and compliance with laws, policies, and union contracts.

Act as Sr. Director in their absence; provide backup for the Payroll Specialist, performing their duties during absences or heavy workloads.

Identify inefficiencies in system processes and suggest and implement improvements.

Other Duties:

Perform other duties as assigned which pertain to the job description.

Physical Demands:

Sedentary (up to 10 lbs occasionally, sitting most of the time)

Visual Acuity:

Close visual acuity (e.g. computer, assembly)

Work Environment:

Moderate noise

Environmental Conditions:

Typical office or administrative

Current SSECCA Union Member Information:

The initial posting date for this position is 03/24/2025. Elgin Community College Support Staff Association (SSECCA) members that apply by 04/07/2025 and meet the posted minimum qualifications will receive full consideration.

Equal Employment Opportunity Statement:

Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry,…


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