Logistics and Procurement Associate

On-Site, 2661 Galvin Ct., Elgin, IL USA – Purchasing – Part-Time

At Newhaven Display
, we’re more than a global display manufacturer—we’re a hub of innovation, creativity, and collaboration. Our products power many of the electronics you use every day, from home appliances and medical devices to industrial equipment and automotive tech. We specialize in LCD, OLED, and TFT displays, serving clients across a wide range of industries.

Our mission? Deliver high-quality display solutions and design services that help our customers grow—while continuously pushing the limits of what’s possible.

We are seeking a high-energy a self-starter who will be a key facilitator for the movement of our products from our international suppliers. Under the direction of the Purchasing Manager, you will work closely with our external partners and internal departments to plan shipments, monitor progress, and prepare/maintain vital documentation.

The successful candidate will work alongside the Purchasing Manager on the Purchasing processes, eventually handling them autonomously, ensuring the timely delivery of products to our customers through critical thinking and high-level organizational skills. The ability to follow our process guidelines while utilizing organizational knowledge to make daily decisions is essential.

• Order Tracking & Management
  • Production Status Tracking: Review and analyze weekly supplier production schedule reports to ensure manufacturing stays aligned with delivery requirements and to proactively address potential delays.
  • Data Management: Update the internal database with production timelines, material changes, or shipment updates to provide accurate data to the team.
  • Supply/Demand Assessment: Coordinate and expedite the flow of materials through the supply chain to meet inventory requirements.
  • Inter-Departmental Bridge: Serve as the primary liaison between Customer Service and our production facilities to provide accurate delivery timelines.
  • Quality & Engineering Support: Partner with the Quality and Engineering departments to schedule necessary inspections and coordinate the release of high-spec components.
  • Reporting: Assist in generating and analyzing supplier-related reports to help the Purchasing Manager identify trends and optimize vendor performance.
  • Supplier Financials: Perform factory invoice reconciliation for released goods to ensure accurate payment and record-keeping.
• Logistics & International Freight Management
  • Shipment Coordination: Coordinate and communicate precise shipping instructions to international suppliers and freight forwarders.
  • Import Documentation: Track, maintain, and audit all records for International Import shipments to ensure compliance and visibility.
  • Transit Monitoring: Actively monitor the progress of goods in transit and prepare/maintain appropriate shipping documentation to prevent delays.
  • Financial Reconciliation: Verify and reconcile all invoices related to freight, logistics, and customs statements to ensure billing accuracy.
• Procurement & Inventory Planning
  • Supply/Demand Analysis: Conduct regular reviews of supply and demand metrics to determine accurate ordering quantities and maintain inventory health.
  • Purchase Order Execution: Generate and transmit purchase orders to international factories based on inventory requirements.

• Education:
  Associate Degree or higher with a minimum of 2 years of related experience.
• Logistics Focus: Prior experience with international logistics is preferred.
• Communication: Proven experience working directly with suppliers or carriers via email and phone to resolve complex issues. Intercompany collaboration and communications are crucial as many tasks rely on interactions…