Institutional Advancement Operations Manager Job Elgin area,Illinois USA,Management

About ECC

Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every student, staff member, faculty member, and campus visitor feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie.

Work

Schedule

8:00 AM to 5:00 PM Monday through Friday

Rate of Pay

This is a Full‑Time Administrative position at grade 15, with an annual salary range of $63,042 to $84,056. The salary offer will be based on education and experience, in alignment with the College’s compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable.

Benefits:

Medical, Dental, Vision Insurance
Life and Long‑Term Disability Insurance
Flexible Spending Account (FSA, DCA, Commuter)
Retirement Plans (Pension, 457b, 403b)
Time Off with Pay
Professional Development/Expense
Tuition Reimbursement
Employee Assistance Program (EAP)
Sick Banks

FLSA Status

Exempt

Grant Funded

Job Summary

The Institutional Advancement Operations Manager manages the operational flow of the Advancement Department and ECC Foundation, ensuring efficient daily administration. Acting as liaison and recording secretary for the Foundation Board, this role organizes meeting logistics, communications, and coordinates fundraising activities involving board members. The position also represents the Foundation and/or Executive Director in interactions with board members, donors, senior administrators, elected officials, and other dignitaries, requiring professionalism, discretion, and strong strategic communication skills.

Required

Knowledge, Skills & Abilities

Bachelor's degree in management, business administration, or related field; or equivalent combination of education and experience.

Five plus years of progressive experience in development operations or similar administrative role, preferably in nonprofit or higher education.

Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint).

Experience with CRM platforms (e.g., Salesforce) for donor engagement, data management, and relationship tracking.

Familiarity with ERP and payment systems;
Ellucian Colleague preferred.

Working knowledge of accounting principles and at least one year of bookkeeping or related financial experience.

Understanding of management practices and demonstrated supervisory skills.

Strong communication skills—written, verbal, and presentation.

Ability to manage multiple priorities in a collaborative, team‑oriented environment.

Exceptional organizational and time‑management skills.

Analytical ability to collect, validate, and interpret data; generate reports; and recommend process improvements.

Knowledge of fundraising principles and best practices.

High level of discretion in handling confidential information.

Flexibility to work evenings and weekends as needed.

Essential Duties

Project Management:
Ensures timely completion of Advancement Department and ECC Foundation projects, maintaining accountability to established timelines and deliverables; conducts high‑level analysis of performance metrics and outcomes related to the strategic plan and other departmental initiatives, providing insights to guide decision‑making and continuous improvement; coordinates closely with members of the Advancement team and serves as the primary point of contact for interdepartmental collaboration, facilitating effective communication and alignment across units.

Liaison to the Foundation Board of Directors:
Coordinates logistics and communications for all Foundation Board and committee meetings, ensuring timely distribution of materials and seamless execution of meeting operations; serves as recording secretary for board and committee meetings, preparing accurate minutes and maintaining official records; monitors and tracks board compliance and engagement; manages board…


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