Business Officer

Posting Details

The Purchasing Office is a unit of the Division of Business and Finance. The primary goal and objective of all purchasing activities at the University is to acquire the needs of the campus within statutory, regulatory and procedural guidance in an efficient and effective manner at a fair and reasonable cost with timely delivery and proper performance. Responsibilities of the department include the following procurement-related operations: acquisition of all equipment, furniture, materials, supplies, and services rendered to the University, management of surplus property inventories.

Description Of Work

The primary purpose of this position is to administer the Procurement Card (P-Card) Program and oversees card program accounting activities. Managing the program involves educating the campus to the rules and regulations that pertain to using the card, requesting new cards, deleting inactive or old cards, auditing transactions made against the cards, and keeping the program in compliance with the University and the State.

Position is also responsible for reviewing and approving requisitions to ensure policies and procedures are being followed. Position will also assist with vendor maintenance as well as bid solicitations for purchases as delegated by the Director of Purchasing.

Competencies/Knowledge Skills, And Abilities Required In This Position

• Professional Knowledge:
  Applies thorough knowledge of purchasing methods and procedures and various grades and qualities of goods/commodities and/or services being purchased.
• Coordination of Workflow:
  Independently administers and reviews work for compliance of moderate complexity and/or scope.
• Negotiation:
  Independently identifies issues of moderate complexity and/or scope, assesses position of each party, explores alternatives and facilitates resolution.
• Customer Service/Communication:
  Develops and maintains strong relationships with departmental personnel, vendors and other customers/clients.
• Managing Work and Performance:
  May supervise and ensure that policies and procedures are communicated.

Minimum Training And Experience

Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience.

License Or Certification Required By Statute Or Regulation

North Carolina Contract Manager Certification must be obtained within one year of hire date.

Management Preferences

• Bachelor’s degree; or associate’s degree and three or more years of related experience; or equivalent combination of training and experience.
• Proven experience in procurement or finance administration, particularly in P-Card programs or expense management systems.
• Familiarity with compliance policies, auditing practices, and risk management related to P-Card usage.
• Demonstrated ability to work collaboratively across departments, with excellent written and verbal communication skills.
• Strong analytical and reconciliation skills, with attention to detail.
• A commitment to ethical stewardship of public funds, accuracy in financial record keeping, and responsiveness to internal and external audits.
• Proficiency with procurement software (e.g., Viking Shoppes, BOA Works, or similar platforms).
• Ability to manage multiple priorities, work independently, and demonstrate sound judgment.

AA/EEO Statement

Elizabeth City State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.