Director of Finance

This position is responsible for the establishment, maintenance, and enforcement of the financial administrative operations of the City of Elizabeth City. These operations include but are not limited to the following:
Governmental Accounting and Financial Reporting, Budgeting, Payroll Accounting, Cash Management, Debt Management, Investment Management, Bank Relations, Inventory Management, Fixed Asset Accounting, and Procurement. In addition, the position ensures that all activities of the Finance Department follow all federal, state, and local laws and regulations as well as City financial policies and procedures. The position is also responsible for the establishment and maintenance of financial standards and policies ensuring sound and robust financial policies and procedures with strong internal controls.

This position is responsible for adhering to North Carolina General Statute (NCGS) 159


PRINCIPLE DUTIES
-JOB FUNCTIONS AND RESPONSIBILITIES:
The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices:

• Directs general finance operations; monitors and revises finance and accounting policies and procedures; formulates and directs the City’s investment policies.

• Establishes fiscal policies under the direction of the City Manager. Discusses and advises the City Manager in the financial matters of the City.

• Compiles an estimate of revenues and expenditures for the budget as directed by the City Manager.

• Responsible for the disbursement of all funds. Responsible for all expenditures to ensure compliance to the City’s procurement policies and procedures to include that budget appropriations are not exceeded.

• Delegates to City department heads matters concerning their areas of responsibility upon direction from the City Manager.

• Supervises the collection of all revenues (e.g., federal and state funds, local funds, grants, services, etc.) of the City or for whose collection the City is responsible.

• Maintains a general and financial accounting system for the city government and each of its offices, departments, and agencies; maintains general ledger and exercises financial budgetary control of the City’s adopted annual budget, multi-year budgets and capital project ordinances; maintains a system of accounting which conforms to the standards set by recognized authorities such as the Governmental Accounting Standards Board (GASB), the Government Finance Officers Association (GFOA), and the North Carolina
General Statutes (NCGS); and require reports of receipts and disbursements from each receiving and spending agency of the city government.

• Submit to the Council through the City Manager monthly reporting that supports the current financial condition of the City.

• Overseas ongoing overall financial analysis, funds activity, accounts receivable, procurement, and payroll recording and monthly reconciling, monthly closing of financial records, annual closing as of the close of each fiscal year and financial statement preparation.

• Supervises and is responsible for the purchase, storage, and distribution of all supplies, materials, equipment, and other articles used by any office, department, or agency of the City; reviews all contracts, orders and other documents by which the City incurs financial obligations, having previously ascertained that moneys have been appropriated and allotted and will be available when the obligations shall become due and payable (e.g., pre-audit);

provided that these duties may be delegated/assigned to other Finance staff within the Finance Department with the exception of the pre-audit.

• Responsible for the audit and payment all bills, invoices, payrolls, and other evidence of claims, demands or charges against the city government, and with the advice of the City Attorney determine the regularity, legality, and correctness of such claims, demands or charges.

• Responsible for debt management to include assisting in preparing debt applications, official statements, bond…