Operations Coordinator

Operations Coordinator page is loaded## Operations Coordinator remote type:
Hybrid locations:
Elizabeth, NJ USAtime type:
Full time posted on:
Posted Todayjob requisition :
JRThe International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities.

A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
** Overview:
** The Operations Coordinator is responsible for the coordination of operational functions of the RAI Elizabeth office, resulting in a well-functioning, compliant environment for staff, clients, and partners.  They are the primary points of contact for various functional areas, manage reception, and provide general administrative support. This is a challenging position that requires strong organization, creative problem-solving, a high level of personal initiative, and the ability to work well in a distributed, multicultural, fast-paced environment.

This position reports to the Operations Manager.
** Major Responsibilities:
**** Safety and Security (S&S)
*** Serve as the office’s primary focal point for day-to-day S&S matters.
* Coordinate immediate incident management, including filing police reports.  Reports S&S incidents involving covered persons in accordance with established protocols.
* Develop office-specific S&S onboarding materials, ensuring the provision of S&S briefings to new staff and covered persons.
* Organize a minimum of one emergency evacuation exercise at office or program site level per year and other appropriate trainings informed by Security Risk Assessment findings.
** Information Technology (IT)
*** Serve as the office’s primary focal point for IT and communications infrastructure, hardware, and software matters.
* Educate staff about IT support resources, including appropriate channels for incident reporting.
* Work with the regional and HQ IT teams to address any internet or telecommunications service disruptions, liaising with local internet and telecommunications service providers.
** Supply Chain
*** Serve as the primary point of contact for procurement and supply chain.  Order supplies, equipment etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs as needed.
* Manage and maintain digital and physical files.
* Manage vendor billing/invoices in coordination with Finance team.
* Coordinate fleet management in accordance with established protocols.
* Coordinate on- and off-site storage needs.
** Facility Management
*** Manage office and equipment leases, coordinate repairs and improvements with property managers as needed.
* Coordinate the allocation of work spaces and support related employee lifecycle needs such as building access.
* Support smooth functioning of office infrastructure including communications equipment and services.
* Assist with planning and coordinating office events and meetings.
** Reception Management
*** Manage reception team
* Fill in for the Receptionist during breaks and time off.
* Coordinate and refer walk-in clients to appropriate programs.
* Answer calls, manage general email account, and respond to walk-in inquiries.
* Other duties as assigned
*
* Job Requirements:

**** Work Experience**: 3 years demonstrated record of success in managing and improving the daily administrative functions of an organization.
** Demonstrated Skills and

Competencies:

*** Highly organized self-starter with demonstrated problem-solving and follow-through ability, and proven success in managing multiple priorities under pressure.
* Strong analytic problem-solving skills with attention to…