Deputy Controller

DEPARTMENT:
Finance Department
POSITION:
Deputy Controller
DIVISION:
Controller
STATUS:
Full Time
CATEGORY:
Salary, Up to $94,100
FLSA:
Exempt

REPORTS TO:

City Controller

The Deputy Controller serves as the second-in-command of the Controller’s Office and a key member of its management team. Reporting directly to the Controller, the position provides leadership and oversight of the City’s financial operations, accounting, financial reporting, budget administration, internal controls, and department personnel. The Deputy Controller supports strategic financial planning, ensures accurate and timely financial information, promotes regulatory compliance and operational improvements, and performs authorized duties of the Controller in the Controller’s absence.

• Provide day-to-day leadership, direction, prioritization, and accountability for Controller’s Office operations; serve as the Controller’s principal operational and financial management partner.
• Assist the Controller in developing and administering the annual City budget, including departmental coordination, revenue and expenditure analysis, budget monitoring, appropriations, transfers, and required State submissions.
• Oversee general ledger accuracy, fund accounting, month-end and year-end closing activities, financial reconciliations, and the timely resolution of accounting discrepancies.
• Direct and review the monthly reconciliation of City bank accounts and related cash and investment activity; support cash management, liquidity monitoring, and appropriate segregation of duties.
• Lead preparation and review of the Annual Financial Report, Local Road and Street report, appropriation reports, and other required governmental financial reports and submissions.
• Coordinate audit preparation, documentation, responses, and corrective actions; maintain readiness for Indiana State Board of Accounts examinations and applicable reporting requirements.
• Oversee financial controls and compliance across accounts payable, accounts receivable, payroll, purchasing, claims, revenue collections, and debt service; coordinate with responsible supervisors and departments.
• Review and oversee authorized bond and debt-service payments, fund transfers, appropriation entries, corrections, and other significant financial transactions, subject to applicable approvals and internal controls.
• Supervise, coach, evaluate, and develop assigned personnel; establish performance expectations, support cross-training and succession planning, and address workflow and service concerns.
• Partner with department heads, the Mayor’s Office, Common Council, external auditors, financial institutions, and other stakeholders on financial matters, as directed by the Controller.
• Analyze financial trends, fund balances, budget-to-actual results, and operational risks; prepare clear reports, recommendations, and presentations for City leadership.
• Lead improvements to financial systems, ERP processes, documentation, reporting tools, and internal procedures; coordinate resolution of system issues with appropriate technical support.
• Ensure continuity of critical functions through documented procedures, appropriate backup coverage, and timely escalation of material financial or compliance concerns.
• Perform the duties of the Controller during the Controller’s absence to the extent authorized by law, appointment, and City policy; exercise delegated authority within established approval limits.
• Perform other related duties as assigned by the Controller or authorized City leadership.

• Provide backup coverage for payroll, accounts payable, and claims processing during staff absences.
• Attend Common Council, Board of Works, or…