Admin Assist Clinical Supp

Join to apply for the Admin Assist Clinical Supp role at Beacon Health System

Elkhart, IN $70,000.00-$72,000.00 3 weeks ago

Responsibilities

• Reports to the Manager/Supervisor. Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist as needed.

Mission, Values and Service Goals

• MISSION:
  We deliver outstanding care, inspire health, and connect with heart.
• VALUES:
  Trust. Respect. Integrity. Compassion.
• SERVICE GOALS:
  Personally connect. Keep everyone informed. Be on their team.

Transcription, Typing, and Compilation

• Completely and accurately types correspondence and documents within requested deadlines.
• Distributes documents to appropriate personnel within requested deadline.
• Responsible for all typing and copying for prenatal and sibling class.
• Types College schedules.
• Revision, posting and distribution of policies.
• Accurately types diabetes class participant data into discharge database.
• Types, copies and collates educational materials for nursing orientation classes.
• Helps organize various luncheons, educational offerings and classes (fliers, RSVPs, class folders, name tags, copy work, etc.).

Filing and Mail

• Accurately files records pertinent to the Nursing Department.
• Sends discharged diabetes class participant charts to HIM.
• Sorts incoming mail and distributes properly as necessary.

Scheduling, Charging, and Ordering

• Responsible for preparing and distributing staff development calendar and posting educational materials on the intranet.
• Requisition rooms for classes/meetings as needed.
• Accurately inputs charges as needed.
• Orders refreshments as needed for classes.
• Orders and receives all supplies that are needed for prenatal and diabetes education classes.
• Orders supplies for Nursing Office.

Telephone and Reception

• Takes complete and accurate messages, relays to appropriate personnel.
• Maintains good public image on the telephone and in personal contacts.
• Receives and records information from diabetes class participants and forwards to educators and admitting.
• Faxes diabetes class information to appropriate physicians.

Other Functions

• Completes other job‑related duties and projects as assigned.

Organizational Responsibilities

• Associate complies with the following organizational requirements:
  • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established time frames.
  • Completes annual employee health requirements within established time frames.
  • Maintains license/certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.
• Commitment to Beacon's six‑point Operating System, referred to as The Beacon Way:
  • Leverage innovation everywhere.
  • Cultivate human talent.
  • Embrace performance improvement.
  • Build greatness through accountability.
  • Use information to improve and advance.
  • Communicate clearly and continuously.

Education and Experience

• The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to 1 year experience is required. Previous hospital-related experience is helpful.

Knowledge & Skills

• Excellent communication skills required.
• Good typing and filing skills.
• Working knowledge with computers and proficient in Microsoft Office Products.

Working Conditions

• Ability to concentrate and work in an area with many distractions.

Physical Demands

• Occasional lightweight lifting.
• Bending, stooping or sitting in a confined position.

Seniority Level

• Entry level

Employment Type

• Full‑time

Job Function

• Administrative

Industries

• Hospitals and Health Care

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