Project Finance & Accounting Specialist

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Overall Purpose ADS is seeking a Project Accounting & Finance Professional for a full-time role within the Finance organization. The role supports an assigned portfolio of service and equipment projects, with primary responsibility for project setup, approved modifications, and contract-to-system reconciliation. Additional responsibilities include project accounting, billing readiness, operational reporting, forecasting, and commercial support.

The analyst works under the direction of the FP&A Manager. Routine assignments are managed independently after training; complex revenue recognition, accounting judgments, and forecast assumptions receive manager review. The role supports Billing and Collections rather than owning invoice issuance or collection activity. Contract acceptance, pricing approvals, and policy exceptions remain with authorized managers.

Job Responsibilities Primary focus: contract and project setup

Support the duly executed contract process by verifying required approvals and documentation before processing project setup and approved modifications in Deltek Costpoint ERP.Reconcile contract values, project details, funding, and approved modifications between Microsoft Dynamics CRM and Deltek Costpoint ERP; investigate and resolve discrepancies with the appropriate teams.

Review project set up against approved billing terms and established revenue recognition policies; escalate exceptions for review.

Project accounting and project-to-cash support

Validate labor, materials, subcontractor costs, and cost allocations for assigned projects; resolve routine accounting questions and coordinate consistent practices with regional business analysts.

Support billing readiness by confirming purchase orders, approved rates, milestones, contract terms, and required supporting documentation with Billing and project managers.

Review aged unbilled balances and billing discrepancies; coordinate resolution with Billing, Collections, and project managers.

Track approved and pending change orders; flag work performed outside approved scope or funding without treating pending changes as authorized.

Support project closeout by reconciling remaining costs, revenue, billing, and outstanding commitments and escalating unresolved items.

Month-end close and reporting support

Prepare assigned revenue recognition schedules, journal entries, accruals, deferrals, cost adjustments, and reclassifications under established accounting policies and manager review procedures.

Reconcile assigned project-related accounts and project margins; investigate differences and explain significant revenue and cost variances.

Prepare assigned schedules and concise commentary for monthly reporting, flash results, and business reviews; support regional consolidation and corporate FP&A submissions for manager review.

Operational analysis and forecasting support

Maintain weekly and monthly project dashboards and health scorecards covering backlog, budget consumption, margins, utilization, productivity, and bookings quality; investigate unusual trends and respond to routine project financial questions.

Identify project margin risks and track corrective actions agreed with Operations and project managers.

Update assigned weekly…