Administrative Assistant 3 - Admissions & Records

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Job Description Great Basin College is recruiting for a full-time Administrative Assistant 3 for Admissions and Records in Elko, NV. This position will interpret the NSHE and GBC Nevada Residency policy, process all incoming applications for student residency reclassification determination; process the fall and spring residency and high school audits, maintain the NSHE system-wide Residency Service Indicators; establish and maintain the Communication Management System with the use of People Soft to send out essential communication to students;

articulate and post transfer credit from NSHE official transcripts to student records per NSHE transfer credit policy and procedures; establish and maintain system for incoming official transcripts; maintain and process incoming official transcripts into the Onbase workflow system and manage the external organizational n GBC.The ideal candidate will also assist the front desk operation of the Office of the Registrar including ensuring timely response to students, staff, and faculty, assisting students with enrollment issues, maintaining student records;

assist with the class scheduling process; and other duties as assigned.

Essential Qualifications Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms;

and assisting staff and management with projects and activities; OROne (1) year of experience as an Administrative Assistant II in Nevada State service; ORAn equivalent combination of education and experience.

Preferred Qualifications Candidates with customer service experience, experience using Microsoft Word and Excel , record keeping and data entry and being able to multitask while working under pressure are encouraged to apply.

Schedule The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade Grade 27

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate’s qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit:
Classified Compensation. Select Salary schedule, PP01.For more information, visit the Classified Salary Calculator The Perks of PERSEmployees are enrolled in The Public Employees’ Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates“I’m so thankful that I…