Administrative Assistant to Vice President Academic Affairs

Great Basin College is seeking an Administrative Assistant to the Vice President for Academic Affairs (VPAA). This position reports directly to the VPAA and provides comprehensive administrative support while serving as the office manager for the Office of Academic Affairs. Acting as a liaison between students, faculty, staff, visitors, the Nevada System of Higher Education (NSHE), and the broader community, the role requires a strong understanding of Board of Regents and GBC rules, regulations, and policies.

• Manage the VPAA’s calendar, coordinating faculty-related processes, providing guidance and training to support staff in Academic Affairs, and planning and organizing projects, reports, and meetings.
• Act as a liaison with NSHE, GBC administrators, faculty, staff, students, external organizations, accrediting bodies, and local businesses.
• Serve as the primary point of contact for the VPAA, screening and prioritizing calls, visitors, correspondence, and requests, and making referrals as appropriate.
• Draft correspondence, prepare reports, and respond to information requests regarding Academic Affairs activities.
• Maintain and organize confidential records, ensuring the security of sensitive information.
• Support accreditation efforts, including preparing reports for accrediting bodies.
• Plan, organize, and oversee special projects and assignments as directed by the VPAA.
• Develop and monitor the Academic Affairs budget, providing financial reports and tracking recurring expenses.
• Coordinate tenure and faculty evaluation processes, maintaining accurate records and ensuring adherence to established procedures.
• Oversee full-time faculty workload/overload calculations and submit period pay requests for overload payments each semester.
• Collaborate with deans and their assistants to ensure compliance with procedures and guidelines.
• Organize and schedule interviews for potential employees, processing candidate and employee interview expenses.
• Participate in campus and Faculty Senate meetings as required.
• Conduct research and studies on college operations and procedures as requested.

• Education and Experience:
  • A bachelor's degree in a related field with at least four years of cumulative experience as an executive assistant, including supervision and budget oversight; OR
  • An associate's degree in a related field with at least six years of cumulative experience as an executive assistant, including supervision and budget oversight; OR
  • A minimum of eight years of cumulative experience as an executive assistant, including supervision and budget oversight.
• Technical Proficiency:
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Familiarity with email communication platforms and internet navigation.
• Communication
  
  Skills:
  • Strong proofreading abilities and effective written and verbal communication skills.
• Decision-Making
  
  Skills:
  • Ability to evaluate situations and information critically, using sound judgment to make informed decisions.
• Independence and Teamwork:
  • Capacity to work independently with minimal supervision while also contributing effectively as part of a team.
• Interpersonal
  
  Skills:
  • Excellent interpersonal skills to foster positive working relationships.

The position may require driving to other GBC campuses, with or without reasonable accommodation as per the Americans with Disabilities Act, with possible overnight stays to coordinate students and programs throughout the service area. There must be a commitment to the GBC mission to serve rural Nevada.

This is a 12 month “A” contract, 12 month contracts are used…