Elections Deputy

The Elections Deputy is the principal operational employee responsible for performing assigned election functions and actions, including voter registration, candidate filing, ballot and tabulation preparation, voter services, election-day operations, canvassing support, and required election records. The Elections Deputy works under the direction of the Chief Administrator and applies applicable local, state, and federal requirements and County policies. The Chief Administrator retains overall responsibility for the election process, management of all staff, and final decision-making authority.

Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures.

• Obtain and maintain certification as a Washington State Election Administrator in accordance with applicable RCW and WAC requirements, including WAC .
• Perform assigned election functions and actions in accordance with current federal and state election and voter-registration laws, rules, procedures, and County policies; elevate policy, legal, or management questions to the Chief Administrator.
• Implement election-office procedures and operational changes as directed by the Chief Administrator to maintain compliance with applicable laws and requirements.
• Under the direction of the Chief Administrator, research, evaluate, and assist with implementation of computer programming, ballot-tabulation equipment, and related election systems; final selection and decisions remain with the County Auditor.
• Maintain and update the voter registration database using official government sources, databases, and election-management tools; verify data accuracy.
• Process voter-registration transactions; and prepare and distribute authorized voter lists and related election materials in accordance with applicable RCW, WAC, and County procedures. Process and document required voter communications and notices under RCW Title 29A, including verification notices, acknowledgment notices, automatic voter registration acknowledgment notice packages, and confirmation notices.
• Prepare Vote Centers, including the CWU Student HUB when used, with required supplies and materials for each election.
• Distribute the annual jurisdictional questionnaire to support candidate filing and election planning.
• Coordinate with municipalities and junior taxing districts to obtain measure and candidate information for each ballot, provide current officeholder information, and communicate election and resolution-submission deadlines.
• Accept and process candidate filings based on the candidate’s residence location and applicable filing requirements.
• Prepare and publish required public notices regarding deadlines, observation opportunities, ballot measures, issues, and candidates in a timely manner.
• Provide in-house ballots to eligible voters after the initial ballot extract is sent to the printer by:
• Providing the correct ballot based on each voter’s applicable precinct and taxing-district combination;
• Providing required ballot materials, including a security sleeve, voting instructions, and ballot return envelope.
• Prepare ballot test decks and support required testing of ballot-tabulation equipment, including testing all issue and candidate positions and verifying accurate tabulation in accordance with applicable WAC requirements.
• Coordinate the work of Vote Center workers and provide procedural instruction regarding their legal and operational duties; refer staffing, performance, and personnel matters to the Chief Administrator.
• Coordinate and support accessible Vote Centers that meet applicable ADA…