Accounts Payable Assistant

As an Accounts Payable Assistant in a fast-paced international organisation, you will manage a portfolio of suppliers and take ownership of the end-to-end invoice process across the EMEA and ASPAC regions of the organisation.

Your responsibilities will include:

• Processing a high volume of supplier invoices accurately and efficiently across SAP S4.
• Verifying approvals, goods receipts, supporting documentation, and complex VAT treatment.
• Managing logistics invoices and supporting the self-billing processes where applicable.
• Monitoring invoice workflows and resolving discrepancies to ensure timely payment.
• Investigating blocked invoices and supplier credit notes and ensuring prompt resolution.
• Maintaining supplier accounts and ensuring payments comply with agreed payment terms.
• Handling supplier queries professionally and building strong working relationships.
• Reconciling supplier statements and resolving disputes in collaboration with Procurement, Finance, and site teams.
• Supporting weekly payment runs and monitoring overdue balances.
• Preparing and analysing month end balance sheet reconciliations.
• Preparing and posting month end journals.
• Preparing reports and performance statistics for the Accounts Payable Manager and business controllers including cash forecasts and GRNI reconciliations.
• Identifying opportunities to improve processes, systems, and invoice automation performance.
• Contributing to continuous improvement initiatives across the P2P function.

• 2–3 years of experience within an Accounts Payable or Finance Administration role.
• Strong understanding of Accounts Payable processes and controls.
• Experience working with ERP systems, preferably SAP.
• Good knowledge of VAT particularly EU cross-border movements and invoice processing requirements.
• Good working knowledge and experience of Microsoft office, including excel.
• Excellent communication skills both verbal and written.
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Highly organised with the ability to manage multiple priorities.
• Strong problem-solving mindset.
• Effective communication and stakeholder management skills.
• Ability to work collaboratively across different teams, functions, and cultures.
• Self-motivated, proactive, and capable of working independently.
• Continuous improvement mindset with a focus on efficiency and quality.