Office Assistant II Records Management - Department of Technology & Communication Services

Position: Office Assistant II - - Records Management - Department of Technology & Communication Services

Office Assistant II - Records Management - Department of Technology & Communication Services

4 days ago – Be among the first 25 applicants

Howard County

Conveniently located in the heart of central Maryland between Baltimore and Washington, Howard County offers the charm of a historic past mixed with the excitement of a cosmopolitan community.

Position Summary / Class Description

This position is responsible for the daily functions required to convert County paper records to electronic records. This mainly involves prep, scan, and data entry, with an expectation to meet established daily production. A Police Civilian Background Investigation is required.

What you’ll like most about working at Howard County Government

• We are committed to workplace excellence in every area of County government.
• We have a highly talented, diverse, and inclusive workplace. Your input will not only be heard, but it will be encouraged!
• We offer competitive compensation and great benefits including medical, retirement, and wellness programs.
• As a member of the Howard County Government team, you'll be helping drive our culture and directly impact what makes us an amazing place to work.

Starting Salary / Hiring Range

• $19.22 - $20.54 hourly
• $39,977 - $42,719 annually

Class Description

Performs administrative support work under general supervision from an administrative or technical superior. Work may include organizing, storing and maintaining records and books; processing mail; transcribing data using data entry and verifying equipment; and a variety of clerical and manual tasks; preparing materials for mailing; and operating automotive equipment.

Essential Duties and Responsibilities

• Preps departmental paper documents for scanning according to the guidelines preset by the department's needs.
• Removes staples, clips and inserts divider sheets so documents are electronically separated in the record system.
• Scans prepared documents using Windows based capture software.
• Verifies quality of scanned images and replaces any that do not meet quality standards.
• Keys data from scanned images entry to associate metadata for searching in the County record system.
• Verifies processes done by others to assure quality.
• Performs general clerical assignments.

Minimum Required Education / Experience

High School Diploma or GED; and one year experience and/or training; or equivalent combination of education and experience.

Preferred Education, Knowledge,

Skills and Abilities

• Basic knowledge of personal computer use and Windows operating system.
• Basic knowledge of Records Management principles.
• Good computer keyboarding skills.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typing, handling, reaching, occasional standing and walking, and lifting up to 25 pounds from a utility cart are required. The employee may occasionally be exposed to moving mechanical parts, such as scanners.

The noise level in this area is not loud.

Language, Mathematical, and Reasoning Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedures manuals; ability to write routine communication; ability to speak effectively to internal customers and employees; ability to handle work or customers under deadline pressure; ability to calculate figures and amounts; apply basic math; use common sense; and handle problems involving several concrete variables in standardized situations.

Additional

Information /

Application Requirements

To apply, you must complete an employment application online. Resumes cannot be substituted for the application. Selected candidates may be subject to drug screening, background screening, and reference checks. At the time of application, submit a copy of any college degree, coursework, licenses, or certifications referenced on your application. Howard County Government does not sponsor H‑1B visas and requires applicants to be legally authorized to work…