Real Estate Administrative Manager

The Administrative Director oversees the day-to-day operation of our busy real estate office. This role requires competency and confidence in interactions with all levels of employees, both internally and externally. This position is responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects with minimal supervision, along with a high level of attention to detail. Strong customer service skills, excellent typing skills, and strong organizational skills are required.

This role requires familiarity with office leases and the ability to extract necessary information.

The ideal candidate has experience in managing a large fast-paced office environment and can approach this position with strong management and organizational skills, responsibility, and commitment. We are looking for a team player with a great attitude who enjoys working with people. Must have prior experience as an office manager and/or executive assistant in a large organization.

• Be the point person when customer complaints arise and when handling any inquiries
• Manages financials by anticipating requirements, submitting information for budget preparation, scheduling expenditures, monitoring costs, and analyzing variances
• Manage contract to close process
• Put all systems in place for back-office agency support to include customer support, database and information management and lead generation
• Organize all office equipment purchasing, installation and maintenance

• Strong ability to multitask
• Ability to communicate effectively (oral and written)
• Possess an attitude that is focused on excellent customer service
• Possess ability to connect with a variety of personalities
• High school diploma, G.E.D. or equivalent required, bachelor’s degree preferred
• Excellent time management, problem-solving, and communication skills
• Real estate license preferred but not required
• 2+ years of experience in office management, real estate or, a related field strongly preferred

$40,000 - $60,000 yearly

The mission of the Hargreaves Home Sales Team is to provide the premier customer service experience for each home seller and home buyer we work with. The knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of the Hargreaves Home Sales Team is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.

We want to help: our Clients to fufil their dreams, our Agents to succed, our Employees to grow, and the Community to flurish.